UABOS Turkey LN: Administrative Assistant
- Adana
- Kontrat
- Tam zamanlı
- Prepare correspondence, reports, spreadsheets, and various documents using Microsoft Office, Outlook, Word, Excel, PowerPoint, Publisher, Teams, etc.
- Do personnel Recalls when required and RAM reports when/if necessary.
- Responsible for managing electronic and paper files as the unit Records Manager.
- Enforce standard of quality for all written correspondence leaving the organization.
- Prepare, proofread, update, route, track, save/load, and follow-up on all required documents; appointment letters, working instructions, inventories, training logs, reports, briefings, etc.
- Track KBR and AF Leadership meetings for Installation Management Chief.
- Schedule and coordinate the meetings for Installation Management.
- Prepare and coordinate eSSS (KSLs) for correspondence with the Agencies and 10th Tanker Air Base Command for various subject such as Environmental, Real Property and Housing documents requiring both USAF and TurAF coordination.
- Enforce current publications and forms are utilized throughout the unit.
- Prepare, submit, and coordinate access approvals on all Temporary Duty (TDY) requests/requirements.
- Schedule appointments/meetings, manage conference room use and perform various clerical/administrative duties to include taking and publishing meeting minutes.
- Answer phones, transfer and take messages as required.
- Prepare Memorandum For Record (MFR's) for Real Property, Environmental, and Housing.
- Prepare and coordinate gate pass documents for US and TR contractors.
- Enter OT information for Housing/Environmental and RP staff.
- Support, participate, take note, and prepare daily meeting minutes concerning Defense and Economic Cooperation Agreement (DECA) site visits and inspections.
- Scan documents required for Required Report update under Shared drive.
- Prepare approval request packages (TGS) and track the coordination process.
- Possess knowledge of industrial and office work conditions.
- Good interpersonal and communication skills; must be a team player.
- Perform other tasks as assigned.
- 4-year High School/University Degree.
- Fluent in Reading, Writing, Speaking and Comprehending English (Level 3).
- Have a minimum “B” class driver's license.
- All male candidates must have completed military service.
- Should have experience in documentation, scheduling, and coordination of meetings/site visits.
- Experience with U.S. Air Force's document tracking systems.
- Minimum 2 years' experience in administrative assistance and performing administrative duties.
- Safety related experience is a plus (OSHA and or Turkish Safety Laws).
Vacancies in Turkey