Office Administrator
SAIC
- Arlington, VA
- Permanent
- Full-time
- Work daily with the Deputy General Counsel, International Affairs, and OGC/IA office attorneys
- Provide administrative support to the OGC/IA office attorneys.
- Assist with administration including the coordinating, assisting, and filing of legal actions for OGC/IA.
- Provide administrative office support in addressing the workload (tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff.
- Hand-carry legal actions to other coordinating offices throughout day.
- Open and close actions using the suspense tracking system (STS).
- Perform general editing functions; answer phone calls; escort non-cleared personnel in the office; maintain files; and prepare correspondence.
- Make copies; scan documents; produce files; assist in scheduling and monthly reports; and maintain basic office functions.
- Provide periodic database, indexing, and archival support, to include analysis of chronological files, review of archival documents, review international agreements, and inputting data from international agreements into the database.
- 2+ years of experience with knowledge of administrative and clerical functions, processes, practices and procedures.
- Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice.
- Experience with the OGC data file system or similar filing systems.
- The ability to review, understand, and analyze complex legal and non-legal DoD documents and international agreements.
- Possess exceptional oral and written communication abilities and the ability to read, interpret and understand legal documents.
- The ability to leverage established relationships with other DoD components and agencies.
- Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
- Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
- Flexibility in order to accommodate time-sensitive and mission-critical work.
- Active DoD Secret.