Job Description:POSITION TITLE:Procurement CoordinatorPOSITION SUMMARY:Responsible for ensuring adequate inventories of raw materials, production, packaging materials, and related items for production as needed. Help troubleshoot, identify and correct issues that cause inventories to be inaccurate.REPORTING TO:Position reports to the Procurement Supervisor and provides support when interfacing with Supply Chain, Production, Quality, Customer Service and others as needed. This position may alternatively report to the Buyer for the plant where he or she resides.POSITION RESPONSIBILITIES:Assists in reviewing inventory levels using business computer system (MRP reports) to ensure adequate inventories of raw materials are maintained.Places purchase orders as needed and provide follow-up regarding timely delivery of goods.Assists in the quarterly inventories and year-end inventory audits.Conducts cycle counts of raw materials as determined necessary to ensure accurate and appropriate inventory levels.Maintains information regarding vendor files, quotes, and related files.Assists in vendor interactions such as issuance of purchase orders, collection of Certificates of Analysis, complaints, etc.Assists in maintaining proper inventory levels of packaging and production supplies.Reviews and monitors raw material inbound freight for cost control.Promotes the quality system through adhering to the elements of and being familiar with the philosophy, quality statement, quality manual, and procedures.Assist in reconciling accounting and receiving document issues that relate to purchase orders and freightPromotes health, safety and environmental regulations by ensuring that standards, policies, and procedures are adhered to in compliance with corporate, federal, state, and local requirements.Be a self-starter and work independently.Uses logic and reason in dealing with problems.Adjusts to changing variables in the workplace.Engage others in constructive debate to explore alternative actions.Communicates effectively and concisely in oral and written messages.Anticipates consequences and maintains a high level of responsibility.Ability to be persistent when accomplishing a task or assignment.Works harmoniously and with tact and diplomacy in dealing with a broad range of people.Effectively plans and organizes work to get efficient and effective results.Accepts the responsibilities and obligations of the job and the consequences of one's actions.Operates proactively, anticipating possible problems, opportunities and challenges.Assists with projects and helps achieve desired results efficiently and on time.Analyzes data and prepares reports.Ability to be flexible and assist in many assignments or projects at the same time.Understands timelines and critical paths.Performs other duties as required.REQUIRED QUALIFICATIONS:This position requires the ability to work with a personal computer in a Windows environment.Requires proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.Requires High School Diploma or GED.Analytical skills required.Excellent oral and written communication skills required.PREFERRED QUALIFICATIONS:AS-400 or other enterprise-wide system experience preferred.Associate degree is preferred.Two (2) year experience in Purchasing, Accounting, or Supply Chain preferred.WORK ENVIRONMENT:The Procurement Coordinator will be located at the Winter Haven, FL; Fernley, NV; Phoenix, AZ; Hazleton, PA or Waco, TX plant.Works in a comfortable air-conditioned office environment; must be able to enter the production area on occasion. Required to sit for prolonged periods of time.Work environment varies from an office setting to periodic exposure to the typical elements in the manufacturing facilities (i.e. dust, moderate noise, proximity to semi-automated manufacturing equipment, and hot and cold climates.)Must be able to work around hot asphalt tanks, lines and pumps on an intermittent basis.Self-motivated in a rapid changing environment at times, inclusive of adaptability to global situations which may call for the ability to stay focused while performing job from home as per corporate guidelines.Exerting up to 35 pounds of force occasionally and/or negligible amount of force frequently or otherwise move office materials, files, etc.Ability to climb stairs often and ladders periodically.Visual Acuity (including color perception).Good Hearing.
