Grant Support Analyst (Program Analyst 1)

State of Oregon

  • Salem, OR
  • $4,138-6,322 per month
  • Permanent
  • Full-time
  • 15 days ago
Initial Posting Date: 05/09/2024Application Deadline: 05/27/2024Agency: Department of Early Learning and CareSalary Range: $4,138 - $6,322Position Type: EmployeePosition Title: Grant Support Analyst (Program Analyst 1)Job Description:The Oregon Department of Early Learning and Care is excited to announce a permanent opening for a Grant Support Analyst (Program Analyst 1).Oregon is home to over 275,000 children, birth to kindergarten entry. Our state has an opportunity to change how it supports these children and their families and, in doing so, put itself on the path to an even brighter future. Overwhelming evidence tells us that investing in young children and their families has a lasting impact across their lifetime. Now is your chance to be part of an agency that will have positive impacts on current and future generations of young children and their families.This position will work a hybrid schedule of working both remotely and in the office.More about us:This position is part of (DELC) which is an agency that prides itself on enabling Oregon's young children and families to learn and thrive. We are responsible for overseeing the state’s Early Head Start, Head Start, Prenatal to Kindergarten, and Relief Nurseries programs, licensing Oregon’s child care providers and developing systems that coordinate regional cross sector partnerships through Early Learning Hubs. DELC partners with local Child Care Resource and Referral organizations to provide professional learning, coaching, consultation and other quality improvement opportunities for early learning and care providers.Considering a career with us means that you value dedication, integrity, and collective wisdom and that you are eager to employ values rooted in equity to benefit Oregon’s children and families. We value diversity and support a positive and welcoming environment where all of our employees can thrive. Those who fill these positions will join a new team of dedicated and passionate professionals. Our teams promote a collaborative, proactive culture of continuous improvement with a focus on quality implementation and impactful outcomes for children and families. As our state, counties, and cities become more diverse, it is imperative now more than ever that we focus on evolving practices to achieve increased equity, diversity, and inclusion in all of our work. Our goal is to lead with courage externally and internally. This means challenging ourselves to do things differently and refining current practices that ensure we continue to make strides towards equity.The Department of Early Learning and Care supports a work life balance, where employees are supported in an environment where they can thrive.What you will do:Support the work across the Grants Management Office using the established policies, procedures, and guidelines to provide guidance to grantees, contractors, and DELC staff for the fiscal administration of grants and contracts. Work will include but not be limited to tracking overall agreement budget and expenditures, coordination of staffing across offices to discuss organizations with multiple grant programs, process risk assessments for monitoring, support cost modeling and funding formula efforts, and administer single entity grant agreements. This position will also back up Grant Management Specialists when they are out of the office to ensure that claim approval processes are continued, and payment timelines are maintained. They may also provide some general technical assistance to grantees and contractors as needed. This position also works collaboratively with other internal agency offices to coordinate between fiscal and programmatic requirements of grant and contract funded programs.What we are looking for:A Bachelor's Degree in Business or Public Administration, Finance, or related degree; ORAny combination of experience or education equivalent to three years technical-level experience in fiscal support or administration of a grant, contract, or business.In addition, we are looking for applicants that have the following Desired Attributes:
  • Experience performing analysis of fiscal issues, recognizing problems and discrepancies, determining recommendation actions, and providing clear and accurate feedback to management staff.
  • Experience in large and small group facilitation, and in providing training and technical assistance to diverse audiences with varying levels of understanding.
  • Ability to work collaboratively in a virtual environment.
  • Use of critical thinking skills/logic and reasoning to identify the strengths and areas of concern for alternative solutions, conclusions, or approaches to problems.
  • Experience with grants, contracts, and expenditures including analysis and reports.
  • Ability to manage competing priorities and special requests while maintaining attention to detail under short deadlines.
  • Skilled at reading, interpreting, and explaining laws, rules, policies, and procedures to a variety of individuals who have differing communication styles and levels of understanding.
  • Demonstrated proficiency using Microsoft Word, Excel, Outlook to include working with databases, auditing reports, and performing quality assurance.
The Oregon Department of Early Learning and Care strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. Candidates of all racial and ethnic backgrounds, as well as bilingual/multicultural individuals, are encouraged to apply.What’s in it for you?When you join the Oregon Department of Early Learning and Care, you are joining a fast-paced, creative environment with colleagues who are passionate about public service and building early childhood equity statewide.
  • Excellent
benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses; * 11 paid holidays per year;
  • 3 paid "Personal Business Days" per year that you may use at any time;
  • 1 additional paid “Special Day” per year that you may use at any time;
  • 8 hours of sick leave accumulated every month;
  • Progressive vacation leave accrual, with increases every 5 years;
if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.To Apply:The screening of candidates will be based on a review of an attached resume (limit to two pages). While a cover letter is not required, it is highly encouraged. If you submit a cover letter, please tailor it to the position and address your experience with the desired attributes listed above. Candidates whose backgrounds most closely match the desired attributes and experience section as outlined in this announcement will be invited to interview.Additional Information:This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.This position is subject to both a Child Protective Services and Criminal Justice Information Systems (CJIS) check, including FBI fingerprinting, and will be required to enroll in the Central Background Registry. Both of these checks must be completed and approved prior to starting with the agency. Adverse background data will be grounds for immediate disqualification. This position may require occasional travel to field offices and for meetings, therefore, a valid driver license and acceptable driving record is required, unless the successful applicant can provide a satisfactory alternate mode of transportation.Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: .The Oregon Department of Early Learning and Care does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Department is an E-Verify employer.The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.The employee in this position will be represented by the Service Employees International Union (SEIU) and will be subject to all terms and conditions of the collective bargaining agreement. Pay and benefits on all job listings may change without notice.Want to be notified of our latest openings,Not from Oregon? Learn more about our beautiful stateApplicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation requests, please contact the agency recruitment team atThe Oregon Department of Early Learning and Care is an equal opportunity, affirmative action employer committed to a diverse workforce. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our desired attributes listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

State of Oregon