Administrative Assistant

• Take leak calls and create notifications
• Service T&M Billings
• Obtain missing Purchase Orders for T&M’s / request NTE’s when needed
• Service Scheduler – Calling customers with ETA’s and updating schedule as necessary
• Sheet Service jobs – send documents to legal, change orders, cost adjustments, load documents into ZEJF, etc.
• Provide copies of appropriate paperwork to Service Manager, Service Sales Representatives, etc.
• Collections for Service Department – make calls to customers and update spreadsheet notes
• Take and process credit card payments for T&M’s
• Update reports as needed
• Repeat Service call tracking
• Collect foreperson’s weekly paperwork and organize for Service Manager to review
• Responsible for answering main phone line for office and directing calls
• Provide back-up help for Service Manager
• Day to day administrative duties associated with the job

• Customer service & administrative experience – Required
• SAP Experience a Plus!
• Able to work independently
• Excellent communication, follow up, and interpersonal skills
• Organizational and data entry skills with attention to detail
• Superb time management skills
• Ability to handle multiple tasks with efficiency and accuracy
• Working knowledge of MS Word, Excel; PowerPoint, and the Internet

• 2 Health Insurance Plans:

• Free “Core Plan” – Free Medical & Dental
• “Buy Up Plan” – Features a lower deductible for Medical
• Vision Plan
• Free Life Insurance
• Traditional 401K with Company Match
• Roth IRA with Company Match
• Flexible Spending Account (FSA)
• Free Employee Stock Ownership Program (ESOP)
• Paid Holidays and Vacation

CentiMark