Corporate Disbursements- Accounts Payable Specialist
Asplundh Tree Expert
- Willow Grove, PA
- Permanent
- Full-time
- Benefits Available and vary per position and location.
- Verify all documentation requirements are met.
- Review, validate, code and enter Supplier Payment Authorization and Uploads into PeopleSoft;
- Ensure the payment is compliant with company policy.
- Resolve any invoice discrepancies.
- Determine proper GL Coding.
- Review of Sales Tax applicability.
- Electronic document filing and maintenance of records.
- Review and process any COUPA invoice entries that are routed to AP team for approval or action needed.
- Reject/dispute vendor invoice in COUPA if needed and ensure all discrepancies are resolved.
- Upload AP vouchers utilizing EXCEL template.
- Correct any processing errors.
- Scan & attach invoice documents as required.
- Prepare and reconcile daily close report.
- Utilize electronic filing system for all voucher records.
- Respond to inquiries from Suppliers and/or Field personnel.
- Process payment requests timely to ensure expense allocation within a proper accounting period and timely payments to vendors.
- Run queries/reports as requested.
- Prepare Journal Entry corrections as needed.
- Communicate any changes/updates to customers.
- High School Diploma or Equivalent; College is a plus
- Accounting Clerical Experience required
- Proficient in Microsoft Office applications including Excel, Word, Outlook, Teams.
- Detail oriented.
- Professional and positive demeanor
- Team Player
- Ability to work independently.
- Strong verbal and written communication skills
- Coupa experience is a plus.
- Pre-Screen
- Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.
- Rarely: walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, climbing, lifting over 10 lbs. to 50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
- Occasionally: standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs.
- Frequently: sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range.
- Constantly: seeing.
- Able to identify job site hazards.
- Exhibits and carries out cognitive problem-solving skills.
- Able to read, comprehend, and visualize job build and all prints.
- Works near/around energized, hazardous parts and equipment.
- Exposed to traffic.
- Works around excessive noise from machines (bore drill, backhoe, trencher, mini excavator, bucket trucks, digger derricks, concrete saw, jackhammers).
- May be exposed to hot and cold environments, poisonous plants or reptiles, and stinging insects.
- Benefits Available and vary per position and location.
- Primary responsibility is overseeing the WEX Fleet Card program.
- Supports clerical staff
- Troubleshooting issues and reviewing exception reports.
- Interface with all levels of management (including field managers, supervisors, and general forepersons).
- Key contact for WEX, handles all fraud investigations.
- Back up for the A/P Analyst who oversees the Corporate P-Card program.
- Responsible for all training materials that relate to the credit card programs.
- Responsible for the preparation of monthly account reconciliations and journal entries, reviewing exception reports, conducting transactional audits, and maintaining the credit card system.
- Contribute as part of a team that will consist of various levels within the company.
- Creative ideas, improvements, and input are expected and sought from everyone involved.
- Must be 18 years of age or older.
- Strong communication skills both verbal and written.
- Ability to multi-task and willingness to learn new skills.
- Team-oriented person who can focus on the details.
- Highly proficient in Microsoft Office, including Excel, Word, and Access.
- Bachelors' Degree preferred, Associates Degree required.
- 3+ years of accounts payable processing experience.
- Experience with general ledger account reconciliations including closing processes and knowledge of accounting principles.
- Experience in an electronic accounts payable processing environment.
- Experience with managing credit card programs is preferred but not required.
- Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.
- Rarely: walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, climbing, lifting over 10 lbs. to 50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
- Occasionally: standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs.
- Frequently: sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range.
- Constantly: seeing.
Equal Opportunity Employer.If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: – – -If you want to view the EEO is the Law Supplement poster, please choose your language: – –If you want to view the Pay Transparency Policy Statement, please click the link: