Administrative Assistant III Part Time
Broward College
- Miramar, FL
- $14.29-18.54 per hour
- Permanent
- Part-time
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.Minimum Education:
- High School Diploma. Associate's Degree preferred.
- An equivalent combination of experience and education may be considered.
- Three to five years of administrative support, office, or related experience required.
- Experience using Workday and Microsoft 365 preferred.
- Daily - 30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
- Daily – 20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.
- Daily - 5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.
- Daily - 5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
- As Needed - 10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
- Daily - 5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
- As Needed - 10%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
- Daily - 5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensure preservation of the integrity, validity and accuracy of unit data.
- Daily - 5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.
- Other- 3%: May train and coordinate work of student employees and/or temporary staff or part-time staff.
- Other - 2%: Performs other related duties as required.
- Requires full working knowledge of general office practices and procedures.
- Ability to recognize needs of unit and own responsibility
- Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet
- Strong interpersonal and communication skills in order to represent the work area
- Command of a foreign language and experiences of working in multi-cultural environment preferred
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President, Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department atDisclaimerThe intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.