Administrative Assistant, Rockford
Perfetti Van Melle
- Rockford, IL
- Permanent
- Full-time
- Coordinating domestic and international travel as needed.
- Preparing presentations, documents, and time blocks for department meetings.
- Organizing team building event planning for teams, celebrations for employee birthdays, company anniversaries, etc., and ensuring the team and company recognizes employees with important life events.
- Managing employee check lists and departmental moves for new hires and promotions, including advising on office location, computer access and phone needs as well as welcome signs for doors and scheduling departmental orientations for new employees.
- Assist the plant management team with day-to-day administrative tasks, including scheduling meetings, managing calendars, and organizing documents.
- Assist in the coordination and support of plant-related events, including scheduling, venue selection, liaising with vendors for catering and decorations, and ensuring all logistical aspects are managed efficiently to facilitate successful corporate meetings, workshops, and employee engagement activities.
- Prepare, edit, and distribute various documents and reports, ensuring accuracy and adherence to company policies and industry regulations.
- Monitor office supplies inventory and order materials as needed, ensuring the plant is well-stocked with necessary supplies.
- High school diploma or equivalent; associate or bachelor's degree preferred.
- 5+ years' experience as an administrative assistant, office admin assistant, or similar role in a manufacturing or plant environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and experience with office management software.
- Strong organizational skills with the ability to multitask and prioritize work effectively.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong interpersonal skills to interact positively with all levels of staff and external partners.
- Flexibility to adapt to changing priorities and work schedules.
- Knowledge of SAP and Visio a plus.
- PTO package including vacation, sick, personal, and pay it forward time off
- 13 paid holidays
- 401k with Company Match up to 8%, ranking in the top 1% of the country
- Annual Bonus potential and merit-based increases
- Comprehensive Health Insurance
- Annual Well-Being subsidy
- Maternity & Paternity leave options
- Sam's Club or Costco annual membership reimbursement
- Tuition-Free College Program
- Modest monthly candy allotment (Airheads, Airheads Xtremes, and Mentos)