Executive Assistant to the CIO - onsite Milwaukee, WI
Associated Bank
- Milwaukee, WI
- Permanent
- Full-time
- Assist the CIO in preparing for Executive Leadership Team meetings, O&T Team meetings, one on ones and other meetings.
- Prepare and coordinate data/materials for business line presentations to ensure accuracy of data and timely distribution, including those to the Board of Directors and Risk Committee.
- Manage the calendar of the CIO. Determine the urgency of requests and prioritize accordingly to complete tasks in a timely manner. Manage long-term view of calendars strategically by collaborating with key partners and understanding priorities.
- Supports the Operations & Technology Leadership Team and other senior managers, as requested, including back-up support and assistance to other Executive Assistants.
- Act independently to coordinate smaller complex projects from beginning to end, which would include breaking down the tasks, setting goals and timelines, assessing resources needed, identifying potential issues and maintaining a project plan to reach the end goal on time. Anticipate questions relating to project work and have background or logistical information available as needed.
- Provide administrative and planning support, including but not limited to processing mail, receiving and screening phone calls, inbox management, event planning and tracking event attendees, scheduling conference rooms and meeting coordination, travel and accommodation arrangements, submitting expense reports, appointment scheduling, ensuring office equipment is properly maintained, assisting with new colleague set-up, invoice processing or other clerical/administrative projects.
- Drive deadlines and deliverables while adapting to ambiguity and changing business needs, priorities, or expectations.
- Exercise judgment and independent initiative; handle time-sensitive matters that require concise problem-solving and confidentiality.
- Interact daily with executives, senior leaders and colleagues at all levels to collaborate, plan and prioritize work to accomplish CIO objectives.
- Identify process improvement opportunities proactively and recommend solutions to promote operational efficiencies.
- Bachelor's Degree or equivalent combination of education and experience Business or Project Management. Required
- 3-5 years - Executive Assistant, Personal Assistant, or similar role. Required.
- 3-5 years - Advanced knowledge of MS Office including Outlook, Word, Excel, PowerPoint, One Note, Teams and the ability to learn other programs. Required
- 3-5 years - Excellent organizational skills with attention to detail and the ability to handle concurrent tasks and constant interruptions. Required
- 3-5 years - In a role that requires a high degree of flexibility with the ability to independently interpret polices and solve non-routine, complex issues under minimal supervision. Required