Administrative Specialist

Arizona State University

  • Tempe, AZ
  • $55,000 per year
  • Permanent
  • Full-time
  • 16 days ago
Department NameAz Ctr Medieval/Renais StudiesJob DescriptionUnder general supervision, performs complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence of action in support of a high-level executive of the University.Requisition ID100592BRWorking Environment
  • Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting
  • Use office equipment including a desktop computer
  • Lift up to 20 pounds
  • Clearly communicate to perform essential duties
  • Ability to work both independently or within a complex structured team
  • Work form general instructions on standard job duties and specific directions/instructions on new assignments
  • Exercise judgement within defined procedures and practices to determine appropriate action
Minimum QualificationsBachelor's degree and five (5) years of executive-level administrative support experience; OR, Nine (9) years of executive-level administrative support experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.Category02VP CodeEXEC VP/PROVOSTScope of SearchOpenDesired Qualifications
  • Demonstrated knowledge of University policies and procedures
  • Experience in a wide variety of administrative functions including calendaring, scheduling, and work processing
  • Experience in dealing with a wide range of topics, including confidential and sensitive information
  • Experience in using tact and diplomacy and in maintaining effective working relationships
  • Evidence of effective communications
Close Date26-April-2024Grant Funded PositionThis is not a grant funded position and is not contingent on future grant funding.Full-Time/Part-TimeFull-TimeEssential Duties
  • Coordinates, arranges and manages the travel for the directors, staff and speakers at ACMRS
  • Manages or assists in the management of the directors' calendars
  • Coordinates or assists in coordinating the center's events, including arranging equipment and catering; sending invitations and managing RSVPs
  • Compiles, prepares and maintains background material related to meetings, events, and travel; coordinated and tracks follow-up
  • Independently composes correspondence on a variety of subjects requiring judgement, originality, and knowledge of issues involved
  • Provides back-up to other staff in the office
Salary Range$55,000 per yearInstructions to ApplyApplication deadline is 3:00PM Arizona time on the date indicated.Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.Only electronic applications are accepted for this position.IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.Job FamilyClerical & Admin Support

Arizona State University