Job Description:Welcome to Carondelet Health Network, where making a real difference in people's lives is at the heart of everything we do. Beyond just medical treatments, we believe in the power of genuine connections and heartfelt compassion. It's what sets us apart and makes us truly special.When you join our team, you're not just stepping into a job - you're becoming part of a community that uplifts and supports each other every day. We know that healthcare requires a unique blend of talent and dedication, and we are fully committed to providing an environment that enriches and rewards your journey.Picture yourself among the brightest healthcare professionals, all united by a common purpose: caring for our community with unwavering commitment. At Carondelet, you won't just find colleagues; you'll find awe-inspiring teammates who share your passion for making a meaningful impact.If you're ready to go above and beyond, to embrace the energy and camaraderie that Carondelet Health System offers, then join us on this incredible adventure. Together, we'll create a healthier, happier world - one patient at a time. Let your career find its purpose here at Carondelet.Office Coordinator Per Diem Days Position SummaryCoordinate clerical operations including front desk reception and customer service. Receive visitors. Ensure workflow including proper formatting and typing of documents such as policies, procedures, letters, memos, minutes, and agendas. Distribute as appropriate. Maintain office filing systems, hardcopy and electronic.POSITION DUTIES:Develop and implement procedures to improve efficiency in preparing correspondence. Compose, edit and type.Receive and screen phone calls. Operate phone system.Enter data into databases, spreadsheets, and systems used within the department. Retrieve statistical data and information.Schedule meetings, appointments, and arrange meeting rooms. Arrange for necessary materials, visual equipment, flipcharts, etc.Order supplies and equipment. Coordinate receipt and distribution of materials. Maintain inventory.Assist in payroll timekeeping procedures such as Kronos or timesheets.Prepare check requests, credit card statements, purchase orders, and expense reports.Complete any travel arrangements.Copy documents and materials. Fax and distribute materials. Sort and distribute mail as required.Level 2 - Proficient (in addition to above duties)Provide assistance with special events and/or projects as requested.Create spreadsheets to track or maintain department information.Assemble and maintain information for calendars, manuals, forms, newsletters, surveys, etc.Level 3 - Subject Matter Expert (in addition to above duties)Design and compile routine or ad hoc reports.Research, design, prepare, and generate reports. Conduct background work and compile findings.Assist with financial budgeting procedures.Coordinate daily clerical operations for a department or a specific environment. Ensure workflow of administrative duties through organization of office procedures. Develop and implement procedures to improve efficiency of office functions. Verify all supply orders meet budget guidelines. Coordinate daily activity calendar for manager/director. Maintain confidentiality in all matters.THE OFFICE COORDINATOR PER DIEM DAYS CANDIDATE WILL POSSESS THE FOLLOWING EDUCATION, LICENSE/CERTIFICATIONS, AND EXPERIENCE.EducationRequired: High School Diploma or General Education Diploma (G.E.D.).Preferred: College level coursework in administrative/office management, associate degree, or beyond in related field.ExperienceRequired: 5 years progressively more responsible experience in secretarial, office administration, or related field.Preferred: Hospital experience in related position.SkillsRequired: Type 50 WPM. Arithmetic calculations. Filing, basic office equipment (i.e. phone, fax, copier).KnowledgeRequired: Verbal and written communication skills. Strong interpersonal communication and teambuilding skills.TechnologyRequired: Intermediate computer skills such as MS Word, MS Excel, MS Office or similar. MS Outlook email and calendars.Preferred: MEDITECH or similar mainframe interface.OtherRequired: Ability to function under significant deadlines with shifting priorities. Ability to handle several tasks simultaneously.Preferred: Customer service experience.#LI-AS1Responsibilities:Administrative support duties; medium to high in complexity. Will serve as lead for others in the department.Qualifications: Education:Required: High school diploma or equivalent Experience:Required: 5 years of experience Physical Demands:About Us: Who We AreWe are a community built on care. Our caregivers and supporting staff extend compassion to those in need, helping to improve the health and well-being of those we serve, and provide comfort and healing. Your community is our community.Our StoryWe started out as a small operation in California. In May 1969, we acquired four hospitals, some additional care facilities and real estate for the future development of hospitals. Over the years, we've grown tremendously in size, scope and capability, building a home in new markets over time, and curating those homes to provide a compassionate environment for those entrusting us with their care.We have a rich history at Tenet. There are so many stories of compassionate care; so many "firsts" in terms of medical innovation; so many examples of enhancing healthcare delivery and shaping a business that is truly centered around patients and community need. Tenet and our predecessors have enabled us to touch many different elements of healthcare and make a difference in the lives of others.Our Impact TodayToday, we are leading health system and services platform that continues to evolve in lockstep with community need. Tenet's operations include three businesses - our hospitals and physicians, USPI and Conifer Health Solutions.Our impact spreads far and deep with 65 hospitals and approximately 510 outpatient centers and additional sites of care. We are differentiated by our top notch medical specialists and service lines that are tailored within each community we serve. The work Conifer is doing will help provide the foundation for better health for clients across the country, through the delivery of healthcare-focused revenue cycle management and value-based care solutions.Together as an enterprise, we work to save lives and can accept nothing less than excellence from ourselves in service of our patients and their families, every day.About the Team: Careers at TenetAt Tenet Healthcare, the heart of what we do centers on caring with compassion, which ultimately creates a bond between our caregivers and patients. Everyone contributes to these moments, whether providing care directly or supporting those who do.As an organization, we provide employees with resources, tools and support to serve our patients and customers in the best way possible. We also take care of one another, helping team members further develop their career pathways and maximize their potential.
