Administrative Specialist

• A Monday - Friday, 8 am - 5 pm work schedule
• An hourly range of $17.25 - $20/ hour dependent on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays including Presidents Day and Juneteenth
• A comprehensive 90 day training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options
• Dental and vision insurance
• 401K plan with company contributions for participation
• Paid parental leave
• Wellness program incentives such as medical plan premium holidays and HSA contributions

• Requires an excellent command of the English language, both written and verbal
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.
• Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member.
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use fax machine, copiers, scanners and binding machines.
• This position requires the ability to handle different challenges each day and adequately prioritize those demands

• High school diploma or Equivalent required
• Associates degree and/or bachelor’s degree (in Business, Marketing, or another related field) preferred
• 2 years of office experience is required. In lieu of experience, college education will be accepted.
• A driver’s license is preferred
• Or another equivalent combination of education and experience

• Complete all online and manual Proof of Performance (POP) reports to meet corporate deadlines which includes downloading pictures daily into the POP system and emailing POP photos to AE’s and/or directly to clients upon request
• Drafts/enters contracts into billing system
• Review and monitor the Aged Trial Balance (ATB) report each month. Includes sending correspondence to clients, initiating cash corrections, handling AR refunds, processing write-offs, reconciling customer accounts, and following up with clients.
• Assist Office or Business Manager with or handle collection issues and Human Resources related tasks
• Maintain the petty cash accounts, reconcile monthly bank statements, and verify monthly Sarbanes-Oxley reports
• Conduct commercial credit checks on potential clients to determine credit worthiness
• May handle limited charting duties by serving as back-up for static and/or digital or doing charting duties for a satellite office
• May handle marketing duties such as social media efforts for the office
• May perform Administrative Specialist I duties on an as needed basis such as:

• Perform administrative assistant support tasks; proofreading, typing, operating calculators, facsimile machine and computers
• Operate telephone as receptionist to answer, screen, and route calls for the office; relay messages
• Greet and answer inquiries for general public, customers and visitors, route and resolve information requests with a customer service focus
• Process outgoing mail and receive deliveries
• Type correspondence; compile data for expense and statistical reports
• Coordinate space and office organization; maintain paper and electronic files
• Filing duties for the office
• Assist with AP and AR duties as clerical support for the office, but not ultimately responsible for them
• Print out blank contracts for staff – Bulletins, Posters, Commercial, and Digital

• The primary work environment for this position is the office.
• The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.
• Nights spent traveling, away from home, are less than 10%.

• Billboards
• Interstate logos
• Handpainted murals
• Transportation and airports
• The largest network of digital billboards in the United States

Lamar Advertising