Administrative Project Specialist
Society of Actuaries
- Schaumburg, IL
- Permanent
- Full-time
- Collaborate with the Director of Governance to lead governance and volunteer projects, including board meetings, committee activities, orientations, social events, and administrative tasks.
- Manage projects and processes for the Board of Directors and committees:
- Develop and monitor registrations for major committee/board meetings.
- Compile agenda packets for Board of Directors meetings.
- Collaborate on creating background information, presentations, and graphics.
- Coordinate logistics for various meetings and provide on-site support.
- Maintain project resource materials and online resources.
- Coordinate the development and distribution process for content materials used in Board and Leadership/Orientation meetings.
- Manage annual awards and take meeting notes for conference calls and meetings.
- Manage processes related to the Board of Director Annual Meeting activities:
- Manage guest invitation’s process to specific activities.
- Distribute and track invitations for ASA/FSA anniversaries.
- Arrange gifts and awards for special guests.
- Maintain records of retiring board members' gifts and awards.
- Nominating Committee Management:
- Develop systems for collecting, monitoring, and reporting election nominees.
- Create candidate ballots and collaborate on election materials.
- Monitor the elections timeline and maintain historical election statistics.
- Bachelor’s Degree or equivalent experience
- 1-3 years of project coordination/management experience or supporting higher-level managers/executives is preferred
- Strong verbal and written communication skills; adept at multitasking with attention to detail
- Ability to make administrative decisions and anticipate needs for process improvement
- Advanced analytical and critical thinking skills for organizing and summarizing information
- Demonstrated interpersonal skills for working with diverse groups and senior management
- Expertise in Microsoft Office polling technology, and ability to adapt to new software
- Experience in Monday.com or other project management software.
- Competitive Compensation: We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.
- Generous Paid Time Off: Achieve a work-life balance with ample paid time off, giving you the flexibility, you need for personal and family responsibilities.
- Professional Development: We invest in our team's growth. Take advantage of opportunities for continuous learning and career advancement, including tuition reimbursement and continuing education funding.
- Health and Wellness: Your well-being is important to us. Enjoy access to comprehensive health benefits, wellness programs, including our Employee Assistance program (EAP) and wellness reimbursement.
- Disability Coverage: Gain peace of mind with our comprehensive disability coverage, including life, short-term, and long-term disability benefits.
- Retirement Planning: Secure your future with our 403(b) plan and generous employer contribution.
- Maternal/Paternal Leave: Embrace parenthood with confidence, knowing that we've got you covered every step of the way. Our maternal/paternal leave policy is designed to give you the time you need to bond with your newest family member without worrying about work.
- Flexible Work Environment: Embrace a flexible hybrid environment that supports your productivity and work-life balance.
- Diversity and Inclusion: We celebrate diversity and foster an inclusive workplace where everyone's unique perspectives are valued.