Administrative Assistant / Office Manager

• Administrative experience
• Excellent communication skills as well as good telephone etiquette
• Computer skills and experience is necessary.
• Familiarity with programs such as Microsoft office, Excel, Wild Apricot, InDesign, Publisher or similar programs is helpful but not required.
• The ability to work independently and multi-task

• Maintain Membership Data Base – knowledge of data entry programs and Excel.
• General Typing & Office Support – Prepares files and handouts for all board and committee meetings, seminars, and convention & trade show. Create brochures and flyers for seminars and conventions. Prepare bulk mailings. Requires knowledge of Microsoft office programs and InDesign. Use of mail machine and bulk mailing requirements is a plus.
• KFDA Journal – Responsible for typing articles, layout of our monthly magazine (placing articles and advertisements on pages), yearly renewals of advertisers. Requires knowledge of InDesign or a similar publishing program.
• Bookkeeping – Responsible for basic booking responsibilities including creating invoices, depositing funds and writing checks. Basic knowledge of QuickBooks is helpful but not required.
• Convention – Acts as convention registrar, prepares convention brochure and maintains registration lists. Position requires limited travel once a year.
• Receptionist – Responsible for answering phone, screening calls and greeting visitors to office.
• Website – Update and maintain information on website and send out blast e-mails.
• Miscellaneous – Any other task requested by Executive Director.

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