Administrative Assistant, Enterprise Operations
Netflix
- Los Angeles, CA
- Permanent
- Full-time
- Provide administrative support to 3 Directors in Enterprise Ops.
- Provide support to the overall Aviation, Transportation and Workplace teams in UCAN.
- Manage complex calendars for a growing team, including scheduling internal and external meetings with multiple parties across multiple time zones
- Manage general administrative duties, including processing and tracking invoices, facilitating team and visitor requests, and ordering supplies
- Build and maintain strong working relationships with executives, department leads and staff, and outside vendors to deliver results based on their needs
- Actively engage in networking within the CREWS and broader Netflix admin community to exchange best practices and innovative strategies.
- Coordinate travel arrangements, both domestically and internationally
- Assist with onboarding of new hires
- Collaborate with executive assistants and admins across teams on various aspects, including conferences and off-site meetings
- Information and Communication Management: Assist in the maintenance of the department's database, org charts and meeting materials (agendas/notes/pre-reads/presentations).
- Organize, attend, and participate in larger team meetings and offsite - support with driving the agenda.
- Coordinate vendor meetings
- Create a positive atmosphere of professionalism and support
- Support team leaders & coordinators with ad hoc projects
- Effectively prioritize and manage workload to support the dynamic needs of leaders, balancing immediate tasks with long-term impactful projects.
- Proactively communicate with leaders and team members, offering and soliciting feedback to ensure alignment and accountability.
- 4+ years experience as an Administrative or Executive Assistant, providing support to multiple executives at a fast-paced company (experience in an entertainment/tech setting a plus)
- Team player who operates in a team-oriented setting
- Ability to be discrete and maintain confidential information
- Proficiency in Google Suites (Gmail, Drive, Calendar, Docs, Sheets, Slides)
- Self-starter with the ability to multi-task, prioritize and respond accordingly in a fast-paced environment
- Great communicator who can build strong working relationships with vendors, and internal and external partners
- Willingness to continue learning to ensure understanding of current production process and needs
- Strong written and verbal communication skills
- Willingness to take educated risks and think out of the box
- Demonstrates adaptability and flexibility, with a keen ability to adjust priorities based on leaders' needs and organizational goals.
- Open to both giving and receiving feedback constructively, with a focus on continuous personal and professional development.