Support Specialist, Lab Administrator

• Prepares submitted slide cases after review of outside reports, accuracy of outside slides & blocks, government ID and verification of insurance.
• Registers the case and labels all blocks and slides, assigns to sub-specialty pathologist for diagnostic purposes and records daily point count. Contact the physician's office with errors in case information.
• Responsible for stamping each specimen order with accurate date and time received.
• Records distribution to pathologist in submitted slide spreadsheet.
• Returns all submitted slides back to the outside facility via Federal Express within six months of receipt. Documents this information in the Case Information section of the report in EPIC.
• Works closely with the Tumor Registry and physician's office when selecting appropriate cases for various tumor boards.
• Prepares a monthly Tumor Board schedule as requested by the VP of Pathology.
• Prints a complete history on patients being presented for Tumor Board Conference for review by pathologist.
• Prepares all Tumor Board Conferences weekly as per department protocol. Ensures that all reports and slides are accurately assembled (including slides from outside institutions, when necessary) for preparation by pathologists.
• Assists the Histology Department with location of missing blocks and slides when necessary.
• Screens all incoming calls and provides information to appropriate medical personnel as needed.
• Accurately prepares reports and retrieves slides for review by pathologist for patient 2nd opinion.
• Logs all patient 2nd opinion requests in the EPIC spreadsheet. Packages all slides/blocks appropriately for Federal Express shipment. Documents ETA of return of slides back to HUMC.
• Prepares invoice for HUMC charges for patient 2nd opinion. Records payment in logbook and delivers all checks to HUMC cashier.
• Reviews all completed Breast Cancer Profiles for accuracy of CPT codes and files all paperwork.
• Assists with the preparation of all Research cases in the absence of the Pathology Research Coordinator.
• Prints OR schedules for pathology on daily Frozen Section calls.
• Requests additional blocks, slides, or reports from outside facilities at the request of the pathologist.
• Sends additional testing requests to Rutgers, Genomic Health, Foundation Medicine, etc.
• Delivers all packages to the mailroom to shipped UPS or Federal Express daily
• Receives and distributes all incoming packages into the department/
• Maintains accurate files for surgical requisitions, IRB Research protocols, patient consents, etc.
• Prepares files yearly for shipment to Archive Systems.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Knowledge of medical terminology.
• Excellent written and verbal communication skills.
• Proficient computer skills including but not limited to Microsoft Office and Google Suite platforms.

• Current matriculating high school student with science background or with secretarial or commercial school background.

Hackensack Meridian Health