Purchasing Administrator
State of Indiana
- Edinburgh, IN
- $42,900 per year
- Permanent
- Full-time
- Interpret and clarify the procurement practices and procedures for supplier, agency field personnel, and other interested parties, apprising them of the various requirements in state procurement activities.
- Manage all Procurement related customer inquiries to ensure proper procurement procedures and budget policies are followed.
- Perform appropriate research to understand the characteristics and specifications of the product or service included on the procurement request.
- Create and monitor requisition and purchase order status to ensure they are approved, completed, and provided to the original requester in a timely manner.
- Determine the appropriate procurement method and obtain supplier pricing or quotes when applicable to determine the lowest and/or best supplier based on available funds and priority of purchases.
- Answer routine and sensitive inquiries from suppliers, employees, the general public, and government officials.
- Assist in unliquidated requisition and purchase order close-out processes, when needed.
- General knowledge and ability to interpret and apply state and federal rules and regulations relating to procurement.
- Ability to effectively communicate and maintain good working relationships with suppliers, coworkers, and other state employees/officials through courtesy, objectivity, and fairness.
- High School Diploma or High School Equivalency Diploma (HSE).
- Willingness to learn the purchasing systems, methods, procedures, laws, and regulations established by the state and agency.
- Organizational skills and practices related to the maintenance of accurate and systematic
- purchasing records.
- Ability to work independently and correctly relay information pertinent to the purchasing process.
- Prepare and interpret simple specifications and analyze responding quotes.
- Ability to effectively communicate, both orally and writing with state agencies, external and internal customers, and suppliers.
- Ability to develop effective relationships with suppliers and contract service professionals.
- Ability to discover, reconcile, and report discrepancies in purchasing methods, processes, and documents.
- Ability to perform all functions in a timely manner.
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access