Women's Fraternity House Director - University of Idaho Campus
Alpha Gamma Delta Property Management, LLC
- Moscow, ID
- Permanent
- Full-time
- Administration
- Communicate via phone or teleconference at least once a week with Regional Property Manager
- Submit House Director report weekly
- Communicate in-person at least once a week with Director of Property and Head Chef
- Schedule and conduct the opening and closing of the chapter house
- Schedule and conduct at least one house meeting per semester or quarter
- Maintain a master calendar with the university dates, holidays, chapter events, major repairs, etc.
- Manage on-going vendor relationships and help negotiate contracts
- Ensure compliance with policies, rules and regulations by Alpha Gamma Delta, the Fraternity Housing Corporation, university, Chapter and other local authorities such as public health departments
- Keep up-to-date information files and records on keys, furnishings/appliances, general maintenance, residents, employees, vendors, security system, etc.
- Maintenance
- Manage repairs under $500
- Manage multiple service providers, including identifying vendors, gathering quotes, overseeing work needed and remitting invoices to the Regional Property Manager
- Coordinate routine maintenance and inspections
- Help create strategy for long-term care and upkeep of facility
- Housekeeping
- Coordinate, schedule and supervise the work responsibilities of the housekeeping staff
- Develop a standard cleaning routine
- Order and maintain adequate levels of cleaning supplies and equipment
- Arrange for yearly deep cleans of floors, rugs and furniture
- Arrange for lawn, ground and exterior maintenance
- Arrange for regular pest control service
- Perform light cleaning or disinfecting as needed
- Environmental safety
- Schedule and conduct regular inspection of the chapter house and surrounding grounds
- Ensure that all electrical, plumbing and heating/cooling systems are in line with code and in proper working order
- Regularly inspect all safety and related devices including fire extinguishers, exit doors, smoke detectors, exit lights, alarms, locks, etc.
- Complete three fire drills throughout the academic year
- Financial Management
- Handle minor purchases such as daily operational expenses
- Collect invoices from vendors, verify their amounts and work completed, and scan copies to Regional Property Manager for payment
- Reconcile monthly credit card statement
- Chapter Support
- Manage and/or be the first responder to member incidents and emergencies
- Meet regularly with chapter members, officers and advisor leadership to discuss house operations and use
- Be present at certain chapter events; Communicate effectively with advisors, parents, alumnae, university representatives, community members and other guests
- Housekeeper, depending on the location
- Goal and team oriented, able to work closely with people while exhibiting a positive attitude
- Organized and able to work and make sound decisions under pressure and within tight deadlines
- Flexible, able to adapt to changing needs, shift priorities as required and enjoy working in a fast-paced environment
- Able to anticipate problems and solutions; adept at critical thinking and able to trouble-shoot and problem-solve collaboratively and independently
- Able to demonstrate sound decision-making in high pressure conditions with minimal oversight
- Work with a diverse constituency
- Cooperate, communicate and present yourself appropriately in all situations
- Deliver your work on time, on budget and to the highest quality.
- Excellent oral and written communication skills Ability to perform basic desktop functions such as email, Microsoft Word and Excel and scanning pdf files
- Must be able to read, speak, and write in fluent English
- Must pass criminal background check
- High School Diploma or GED equivalent required; Bachelor’s degree recommended
- Previous House Director, property management, residence life, Greek-lettered organization or other group living experience preferred
- Living on site required
- Lifts and carries up to 35lbs on a daily basis
- Climbs stairs several times per day
- Reads invoices, manuals, labels, policies, etc.
- Kneels, bends and reaches for items often
- Stands 65 percent of the time while working
- May work extended hours and/or non-traditional hours (i.e. able to respond to emergencies 24/7)
- Works indoors and outdoors
- Must possess valid driver’s license