Finance Clerk
United Nations Development Programme
- Buenos Aires
- Permanente
- Tiempo completo
-Accounting and administrative support.
-CO cash management.-Facilitation of knowledge building and knowledge sharing1. Provides support to Operational and Financial management strategies focusing on achievement of the following results:
- Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
- Input to the CO business processes mapping and elaboration of the content of Internal Standard Operating Procedures in Finance, in consultation with the direct supervisor and office management.
- Processing of cost-recovery bills in Quantum for the services provided by elaboration and implementation of the income tracking system and follow up on cost recovery.
- Extraction of data from various sources.
- Maintenance of the filing system
- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
- Proper control of the supporting documents for payments, preparation of the supporting documents for direct payments, VAT certificates and cash transfer (OFA).
- Processing of PO and non-PO vouchers, VAT certificates for development and management projects, and on behalf of Quantum Agencies and non-Quantum agencies.
- Revision and confirmation of validity of charges by verifying authorized amounts and ensuring availability of budgets and funds.
- Processing of transactions, ensuring that they are correctly recorded and posted in Quantum in conformity with the internal expenditures control system.
- Timely corrective actions on erroneous data in Quantum.
- Compilation of data for internal/external audit.
- Provision of inputs to reports including donor reports.
- Maintenance of the proper filling system for finance records and documents.
- Extracting, inputting, copying and filing data from various sources.
- Provides customer services for deliverance of check payments and VAT certificates as required.
- Follow up and maintenance of schedule payments and income. Makes pertinent adjustments to project contributions schedule.
- Follow up with projects cash position to ensure sufficient funds on hand for disbursements and timely recovery of funds.
- Participation in the organization of training for the office staff on programme/operations related issues.
- Synthesis of lessons learned and best practices in programme finance.
- Sound contributions to knowledge networks and communities of practice
- Secondary Education, with specialized certification in Accounting and Finance.
- A university degree in Finance or Accounting is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Minimum 4 years (with Secondary education) or 1 year (with Bachelor´s degree) of relevant accounting and financial experience at national level is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, Power Bi, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Knowledge of IPSAS and/or IFRS desirable.
- Fluency in Spanish and English.
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical competencies-Business development; Human-centred Design; Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process.-Business direction and strategy; Effective Decision Making; Ability to take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources.-Business management; Communication; Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.-Business development; Knowledge Generation; Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.-Finance; Accounting (General); Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.VI. Keywords
- Hard working person
- Discretion
- Team building
- Client Satisfaction
- Diversity and inclusion
- Knowledge building and sharing