Development Coordinator, Special Events
Mass General Brigham
- Boston, MA Nashua, NH
- Permanent
- Full-time
- Scheduling and coordinating planning meetings; recording minutes and distributing in a timely manner
- Vetting hospital and senior leadership availability for meeting and event dates; ability to work with challenging schedules and navigate complex teams
- Co-managing email inboxes for various programs; handling inquires and following-up with appropriate staff and departments
- Assist with daily operational activities, such as organizing mailings, distributing letters and materials, occasionally to locations around the MGH/Mass General Brigham campuses as needed
- Maintaining multiple tracking systems and spreadsheets for meeting preparation, including RSVP and event reports and data analysis
- Developing comfortable relationships with vendors; managing orders, payments and communications
- Assisting with administrative tasks related to event execution, including preparing name tags, registration lists, collateral and print materials
- Attending and staffing events, include those on nights and weekends. Must be available to set-up/break-down events and readily take on other tasks as needed
- Manage the calendars of assigned individuals, keeping them free of scheduling conflicts
- Make travel arrangements, prepare itineraries, and troubleshoot and resolve potential conflicts
- Assist with coordinating activities, such as team meetings and retreats
- Coordinate logistics, prepare agendas and other materials, take notes, and organize follow-up actions for meetings, events, appointments and presentations, troubleshooting issues as needed
- Gather and record data and action items in a donor database and other data management systems, ensuring thorough documentation of activity, project status, and results
- Submit employee expenses and vendor invoices
- Produce and review communications and presentations, interpret related background information and draft responses as needed
- Assist with assigned long and short-term projects or serve on project teams to provide additional support during peak periods
- Participate in professional development opportunities, including taking advantage of shadowing opportunities when appropriate
- Prepare and regularly update progress reports
- Contribute to maintaining positive office morale, even in the face of high work volume and challenging periods
- Assist with recruitment activities as needed
- Take on other office-wide duties at the request of Development leadership
- Adhere to the mission, credo and standards of behavior of Mass General Hospital
- Strong verbal and written communication skills
- Problem solving skills; ability to find solutions with little oversight
- Organizational, time management and project management skills
- Command of Microsoft programs; ability to perform mail merges, create PowerPoints, create and manage Excel spreadsheets using complex data
- Competency managing videoconferencing platforms (Zoom and Teams preferred)
- Ability to learn CRM (Blackbaud) for data management, and Classy and GivenGain for online fundraising solutions
- Attention to detail and ability to know when to seek guidance and advice
- Professionalism, maturity and a strong work ethic
- Desire and motivation to learn about the organization and fundraising
- Awareness of personal work styles in self and others
- Adaptability and flexibility in times of shifting priorities
- Ability to work collaboratively with diverse audiences
- Creativity and high levels of energy and enthusiasm
- Commitment to adopting best practices and maximizing efficiency
- Inclination to build relationships with people inside and outside of the organization
- Good judgement and care in dealing with confidential information