Operations Manager

• Manage the work order system on Yardi
• Tenant events coordination and planning
• Providing administrative support to senior leadership team as well as select team members including
• Schedule and calendar maintenance
• Coordinate logistics of attendance at various meetings, seminars, workshops, special projects or events as needed
• Accepting, changing or creating meeting invites on their behalf
• Acting as the main point of contact for inquiries related to their availability to internal and external contacts
• Arrange for and organize meetings or events:
• Locating, assessing adequacy and booking internal/external space
• Obtaining information and arranging set up of space
• Arrange refreshments and meals
• Identify requirements and ensure equipment, supplies, etc. are available
• Coordinate tax returns information of investors and work with the controller
• Assist with collecting required information, preparing and distributing documents, reports, or correspondence
• Regular team meeting minutes or agendas
• Maintain annual memberships and track education credits accrued
• Office administration – supplies stocking, printer working and liaison with property manger
• Develop and maintain professional and positive relationships with internal and external stakeholders
• Other general support and administration duties as required

• Proficiency in word processing, email, Microsoft office, outlook and excel with strong keyboarding, formatting, proofreading and grammar skills; accuracy, thoroughness and attention to detail;
• Excellent verbal and written communication skills, listening skills and organizational skills;
• Ability to multi-task, prioritize and follow written and verbal instructions;
• Self motivated, ability to work under pressure and handle change positively;
• Self-motivated and pro-active, with respect to both managing workload and professional development.

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