Executive Assistant
Irvine Technology Corporation
- Long Beach, CA
- Permanent
- Full-time
- Provides administrative support and performs clerical functions in support of departmental projects, as directed.
- Organizes and prioritizes work by reading and routing correspondence; collecting information; initiating telecommunications.
- Supports department scheduling and calendar maintenance; coordination of meetings, conferences, web and teleconferencing.
- Prepares correspondence, documents and reports by collecting and summarizing information. Creates presentation slides as directed.
- Maintains department supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Provides information by answering questions and requests.
- Provides historical reference by using filing and retrieval systems.
- Maintains customer confidence and protects operations by keeping information confidential.
- Utilizes department desktop procedures, workflows, job aids and training material. Identifies barriers and brings to the attention of the supervisor/manager.
- High School Diploma or equivalent required. Associate’s Degree or higher, preferred.
- 2-5 years of related experience.
- Strong interpersonal skills, including excellent written and verbal communication skills.
- Strong organizational skills.
- Ability to multitask.
- Ability to appropriately maintain confidentiality.
- Proficient in MS Office, Outlook, Excel, Office 365, MS Teams.
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