Payroll Analyst
The Ride Ann Arbor
- Ann Arbor, MI
- $26.46-33.07 per hour
- Permanent
- Full-time
- Apply on-line at
- Providing a resume and cover letter in addition to the application is highly recommended.
- Applications not completed in their entirety will not be considered.
- Faxed or emailed applications will not be accepted.
- Late and incomplete applications will not be accepted.
- Applicants who are not selected for an interview will receive notification they are no longer being considered.
- Manage the CEO's schedule, arranging appointments and ensuring time is well-organized and efficiently used.
- Coordinate, schedule, attend, and participate in meetings called for by the CEO. Prepare meeting materials (agendas, briefings, background, etc.) and ensure proper record-keeping. Record, transcribe, and distribute meeting minutes for internal/external meetings and committees.
- Maintain a system to ensure all necessary and appropriate information is on-hand for meetings. Review meeting agendas, minutes, action items and outstanding inquiries to ensure action items are handled promptly.
- Screen, prioritize and action incoming email, phone, faxes and mail. Take initiative to provide draft responses.
- Manage the CEO's expense records, registrations, travel accommodations, etc.
- Coordinate with Deputy CEOs, Board members, department heads, and outside stakeholders to ensure accurate and timely communications from the CEO's office.
- Manage procedures for gaining CEO approvals. Proofread information received for CEO's signature/approval, ensuring compliance with department and corporate standards, polices and guidelines.
- Maintain the Authority Library in a manner that is usable and accessible to staff members.
- Perform general clerical duties including typing, filing, and mailing.
- Possess and behave with the highest standards of trust, ethics, accountability, confidentiality, and discretion as privy to very confidential and sensitive information.
- Portray a professional and pleasant attitude in daily work as a representative of the executive office.
- With direction from the CEO, prepare and distribute all necessary meeting material for the Board of Directors meetings.
- Schedule, coordinate and attend all Board meetings and committee meetings. Record, transcribe and distribute minutes according to policy and as directed. Ensure proper public notifications are made.
- Maintain written and other records of the Board's meetings, deliberations and decisions in accordance with law and policy.
- Coordinate travel arrangements and expenses for members of the Board of Directors.
- Assist the Deputy CEO, Finance and Administration with managing his/her schedule, arranging appointments and ensuring time is well-organized and efficiently used.
- Schedule, coordinate and support meetings called for by the Deputy CEO, Finance and Administration, as directed Prepare meeting materials (agendas, briefings, background, etc.) and ensure proper record-keeping. Record, transcribe, and distribute meeting minutes for internal/external meetings and committees.
- Certificate or Associates Degree in Business Administration or Office Management or equivalent combination of education and experience.
- Three to five years administrative experience working at the executive management level.
- Proficiency with the MS Office Suite and Adobe Acrobat; sound knowledge of administrative and general office procedures.
- Knowledge of drafting meeting agendas, recording, transcribing, maintaining action lists and documenting meeting minutes.
- Excellent communications skills, both verbal and written.
- Ability to recognize and deal with matters of a confidential nature in a discrete and professional manner.
- Excellent organization skills with the ability to work under pressure and within strict timelines.
- Ability to work independently with minimum supervision.
- Ability to work and participate effectively within a team environment.
- Ability to work evenings to attend Board of Director meetings and other meetings/events.
- Stand-Occasionally - Less than 10 lbs-Occasionally
- Walk-Occasionally - 10 - 29 lbs-Occasionally
- Sit-Frequently - 30 - 59 lbs-Rarely
- Use of Hands/Fingers-Constantly - 60 - 100 lbs-Not Applicable
- Reach-Occasionally Push/Pull
- Climb-Rarely - Less than 10 lbs-Occasionally
- Crawl-Not Applicable - 10 - 29 lbs-Occasionally
- Squat or Kneel-Occasionally - 30 - 59 lbs-Rarely
- Bend-Occasionally - 60 - 100 lbs-Not Applicable