Administrative Assistant II - Principal's Secretary
Del Valle ISD
- Texas
- Permanent
- Full-time
- Rule §247.1 Purpose and Scope; Definitions
- Rule §247.2 Code of Ethics and Standard Practices for Texas Educators
- Prepares and makes cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
- Assists with campus budget preparation and maintain accurate records of expenditures.
- Prepares and processes purchase orders and receive, store, and issue supplies and equipment.
- Maintains inventory of fixed assets, equipment, and supplies.
- Maintains inventory of equipment and supplies; order supplies and materials as needed.
- Prepares campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
- Prepares instructional materials as requested.
- Maintains a daily teacher attendance log and records for substitute teachers.
- Monitors and processes time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
- Maintains school calendar of events.
- Compiles, maintains, and files all reports, records, and other documents as required.
- Maintains student records according to established procedures.
- Maintains documentation related to federal programs and provide all paperwork to the necessary district departments.
- Prepares and edits correspondence/reports for principal and designated school staff.
- Maintains general office files; save/store required documents per policy and administrative procedures.
- Establishes and maintains recordkeeping procedures for the campus.
- Monitors appropriate use of the budget (secure monies received; prepare monies for deposit; dispense monies, paychecks, travel checks, reimbursements, etc.)
- Maintains payroll information including attendance reporting, absence reports, etc.
- Prepares documents/school calendars, and other materials to be distributed.
- Receives incoming calls, answer questions, take messages and route to appropriate staff.
- Greets visitors with professionalism and courtesy.
- Schedules meetings and appointments and maintain calendar for principal/staff.
- Assists students, teachers, and parents as needed.
- Sorts and delivers mail to all campus personnel.
- Monitors workflow of the campus and office staff.
- Assists students, teachers and parents as needed.
- Maintains and assists with operation of office machines as needed.
- Prepares materials for school distribution.
- Daily attendance and punctuality at work are essential functions of the job.
- Participates in District and campus staff development programs that improve job related skills.
- Keeps informed of and comply with state, district, and school regulations, including daily attendance, punctuality and confidentiality.
- Uses effective communication skills with students, parents and District personnel.
- Maintains confidentiality.
- Frequent exposure to: exposure to hot and cold temperatures (work inside and outside), humidity extremes, noise, low or intense illumination, vibration, biological hazards, working on uneven surfaces, working alone, working prolonged or irregular hours.
- Works irregular and extended work hours when approved by the principal.
- Works with frequent interruptions/deadlines and maintain emotional control under stress.
- Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
- Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
- Biological exposure to bacteria and communicable diseases.
- Occasional light lifting and carrying (less than 15 pounds).