HR Generalist
Hawkins HR Consulting
- Lawrenceburg, KY
- Permanent
- Full-time
- Perform weekly hourly, bi-weekly salary Four Roses payroll; and monthly payroll for a small group of employees.
- Verifies time and attendance, processes any attendance violations, communicates to Manager, HR
- Creates, obtains approval, and may receive change of status forms for payroll, updates in payroll system and files forms
- Communicates with payroll service for accurate execution of payroll to all employees
- Finalizes payroll process, submits draft payroll check register to Manager, HR weekly for final approval before submission
- Manages and maintains all payroll records and software
- Submits weekly payroll reporting methods for Accounting and Finance
- Updates the current the payroll procedure manual, SOP’s as needed and ensures Administration Coordinator, Senior HR Generalist, and Manager, HR are sufficiently trained as backup.
- Ensures PTO, Sick Time and Vacation Time are accurately tracked within the ADP system for all employees
- Ensure time sheets are submit for all Temporary employees to the appropriate staffing agency
- Ensure accuracy and maintenance of benefit elections and beneficiary information within ADP; educates self to be the expert of all Four Roses Distillery benefits
- Completes benefit orientation with hourly and union new hires and finalizes enrollment
- Submits enrollments and changes within ADP and other systems as needed.
- Administers HRIS (ADP) and all general reports needed from the HR Department
- Administers fringe benefits through payroll; (health club reimbursement, product allowance/reimbursements, cell phone reimbursements) records accurate data, communicates with annual update to accounting regarding product allowance balances - revise this – maintain product allotments in ADP – send report to Accounting when requested
- Screens resumes, conducts phone interviews, and coordinate scheduling for onsite panel interviews with management
- Work with staffing agencies to fill hourly Visitor Center positions, coordinate schedule for onsite interview with VC team
- Manage all aspects of the recruitment and selection process for temporary, hourly and non-exempt level recruitment, works to ensure best candidate for the position and promotes a diversified workforce
- Create approval packets for new hires and submit to HR Manager for review/ approval in absence of Administrative Coordinator
- Executes pre-employment screening, reference checks, employment offers, and orientation for hourly union positions in absence of Administrative Coordinator
- Maintains hourly orientation presentations, updates as necessary and provide recommendation for ways to enhance the orientation program to the HR Manager
- Monitor the effectiveness of candidate sourcing channels.
- Assist to establish and administer expanded new hire orientation program for hourly position
- Ensure accurate recordkeeping, filing, and electronic transfer of all personnel files
- Performance regular I9 file audits and communicates any discrepancies to Manager, HR.
- Maintains all disciplinary files and the disciplinary tracker, send notices to employees and manager with updated point balances as needed.
- Assist with distribution of HR department/ company memos and correspondences
- May attend meetings as needed to take notes and transcribe meeting minutes
- Terminations/Employment Separations
- Assists HR Manager with termination discussions, investigations, ensures consistent documentation
- Complete exit interviews for all hourly positions and assists with exit interviews in the absence of Senior HR Generalist for salaried positions.
- Assists HR Manager in the development of employee and HR policies and procedures
- Communicates clear, transparent policies and procedures to employees
- Assists in proper administration of collection bargaining agreement/work rules; applies consistency
- Maintain working knowledge of all Federal, State, and local guidelines related to employment practices and the law.
- Ensures up to date required legal posters are displayed in conspicuous areas of the company
- May assist with annual required local, state and federal reporting
- Promotes positive culture with union, non-union and salaried employees
- Maintain open and candid relationships with employees at all levels of the organization.
- Assists with all recognition programs; ordering of supplies and coordinating of events such as retirement parties, Christmas Party, company picnic, start up meetings, etc.
- Assists in representation at strategically selected job fairs, university recruiting events, networking and conferences.
- Displays top notch organizational, interpersonal and communication skills
- Ability to maintain confidentiality in individual and group HR issues/strategies
- Maintains utmost flexibility for change and situational issues
- Displays self-Initiative, motivated
- Technical Capacity; Learning Orientation
- Team competency and cooperation, positive attitude
- Excellent computer skills; Microsoft Office Suite; proven experience
- Superb interpersonal skills, oral and written
- Excellent critical thinking skills, with a solution-based orientation to problem solving
- Highly organized; handle multiple tasks simultaneously
- Must be able to establish immediate rapport with all levels of the team.
- Excellent collaborator, builds teams and strengthens relationships
- Positive attitude
- Demonstrates analytical ability, excellent time management skills
- At least an Associate’s degree in Human Resources or related degree
- 2-3 years’ experience with ADP Payroll processing/ Time and Attendance
- 2-3 years’ experience with full cycle hourly recruitment
- Computer and software proficiency including strong knowledge of MS Office (Excel, Word, PowerPoint, Access)
- HR certification
- Experience in Union Environment