VACANCY ANNOUNCEMENTJob Title: Records Assistant x 1(Lusaka)Reports to: Records OfficerGrade: ERB 7The CompanyThe Energy Regulation Board (ERB) is a statutory body established under the Energy Regulation Act No. 12 of 2019 to regulate the energy sector by licensing undertakings and ensuring consumers receive a quality service at an equitable price while ensuring a reasonable rate of return to the energy utilities.Job OfferThe ERB now seeks to recruit a suitably qualified and experienced Zambian to fill the position of Records Assistant.Job PurposeTo sort out incoming and outgoing mail and filing of other documents following established filing system to facilitate ease of retrieval and reference.Main Duties and Responsibilities
Receives all incoming mail/files and classifies them according to established filing systems in order to facilitate easy retrieval
Scans and electronically files records
Responding to internal and/or external information enquiries
Undertakes timely the transfer of semi-active and inactive records to records centers in order to preserve and create space in the registry.
Ensures appropriate storage of records in order to prevent unauthorized access and destruction.
Ensures that all returned files are placed back on the shelves within 48 hours
Circulating files/records internally and externally
Filing of Documents on appropriate files
Drafting of memos and letters
Required Skills
High Confidentiality
Good interpersonal skills
Computer literate
Good communication skills
Minimum Qualifications
Full Grade 12 Certificate
Diploma in Records Management/Library Studies/Archives Management
Two (2) years relevant work experience
How to ApplyApplicants must submit soft copies of application letter, current Curriculum Vitae (with minimum two (2) professional referees,) in word version and certified photocopies of Grade 12 School Certificate, Certificate in Records Management, and any other relevant professional qualifications to jobs@erb.org.zm; No hard copies will be considered.The email must state in the subject line: APPLICATION FOR EMPLOYMENT AS RECORDS ASSISTANT, must be submitted not later than Thursday, 4th April, 2024.The applications must be addressed to:The Director General Energy Regulation Board Plot No. 9330, Danny Pule Road P.O. Box 37631 LUSAKAApplication deadline: Thursday, 4th April, 2024.Interest shown in the position will be appreciated but only short-listed candidates will be contacted.