Special Assistant to the Executive Director
Illinois Housing Development Authority
- Chicago, IL
- Permanent
- Full-time
- EMAILS
- Review Executive Director’s emails, at least, twice a day. Mark emails, at least once a day, when signatures are required or follow up is needed.
- CALENDARS/SCHEDULING
- Take calls and schedule requests for the Executive Director. Similar functions for Deputy Director, and Chief of Staff as back up.
- Maintain Executive Director’s contacts, making sure they are current and complete.
- Ensure that the Executive Director has the necessary background material for each meeting. Attend meetings with Executive Director as needed.
- Review calendar with Executive Director on a weekly basis, at a minimum.
- Complete occasional correspondence on behalf of Executive Director.
- Complete occasional special requests by Executive Director.
- Identify restaurants and other meeting places for Executive Director’s meetings outside of the office.
- Handle hotel and travel arrangements for Executive Director and other Executive staff on a backup basis.
- LOAN COMMITTEE Meeting (on a backup basis)
- Put the Loan Committee package together with agenda on Friday mornings.
- Copy the Loan Committee packets for Executive staff and distribute them by close of business day, on the Friday prior to the meeting.
- AFFORDABLE HOUSING TRUST FUND (on a backup basis)
- Maintain roster of members with term dates and other relevant information.
- Put Committee packet together one week before the meeting date.
- Prepare Trust Fund Minutes.
- Liaison with Governor’s Office for getting new members approved.
- MISCELLANEOUS ITEMS (on a backup basis)
- Occasional travel and driving may be required across the State.
- Serve as a liaison with Information Technology and the Executive Department.
- A college degree preferred with at least 3-5 years of related executive level work.
- Affordable housing, community development, and/or State government experience a plus.
- Excellent administrative, communication skills and proficiency in Microsoft Word, Excel, PowerPoint, and Visio required.
- A high degree of initiative, follow up and follow through, and independence is expected.
- Autonomy and resourcefulness are required.
- Confidentiality and discretion are a must.
- Paid time off, plus paid holidays
- Currently in a hybrid work arrangement, but candidates must reside in Illinois at time of hire.
- Medical/dental/vision/life insurance plans
- Short/long term disability
- Tuition reimbursement
- Flex spending
- 401K plan – immediate vesting
- IHDA employees may be eligible for federal loan forgiveness programs.