Operations Coordinator for Development & Events
Strong Women, Strong Girls
- Boston, MA
- $40,000-55,000 per year
- Permanent
- Full-time
- Maintain the finance and development operations of the organization, including:
- Weekly donor and donations tracking and acknowledgment.
- Weekly and monthly reporting to the National Director of Operations and the Managing Directors (Boston and Pittsburgh offices) to outline revenue earned.
- Critical bookkeeping functions including accounts payable, accounts receivable, and liaising with the bookkeeper to ensure accurate and timely monthly financial reconciliation and reporting.
- Create, refine, and implement effective tracking systems for a combined Development team to ensure good donor data management and stewardship.
- Collaborate with the National Director of Operations in refining financial reporting procedures to ensure transparency and accountability across the organization.
- Oversee data entry and maintenance of development data in Salesforce database, including complex grant funding records.
- Serve as the first point of contact for incoming inquiries and provide sophisticated communication to liaise between SWSG staff, external stakeholders, and vendors.
- Serve as a key player on event planning teams for all annual fundraising events, including:
- Coordinating a major fundraising gala in both Pittsburgh and Boston and 5-7 smaller networking events throughout the year.
- Spearheading select event elements, overall logistical planning, and event data tracking.
- Developing and maintaining tracking documents; researching, soliciting, and securing event vendors; and facilitating day-of planning and execution functions.
- Manage the logistics planning of other organizational events not related to fundraising.
- Collaborate with the Managing Directors of Boston and Pittsburgh on other development work as needed, such as research, donor prospecting, stewardship activities (outreach), etc.
- Serve as the onsite administrator for the local office.
- Manage a high volume of requests and projects to meet the objectives of SWSG's operations team.
- An unwavering commitment to the SWSG mission.
- Strong interpersonal skills, with the ability to be a team player.
- Capable of being proactive and taking initiative to complete assigned tasks independently and with minimal supervision.
- Ability Ability to think critically and exercise good judgment in a variety of situations.
- Detailed-oriented and able to maintain a realistic balance among multiple priorities by applying strong organizational skills.
- Working knowledge of handling sensitive and confidential situations discreetly, ethically, and diplomatically.
- Ability to manage up by helping Leadership prioritize work and track against deadlines.
- Demonstrated commitment to serving others and making a community impact.
- Understanding of anti-racist frameworks within youth work.
- Health care (medical, dental, and vision)
- Health reimbursement account (HRA)
- Flexible spending account (FSA)
- Life/AD&D
- Generous Paid Time Off (PTO), including the week between Christmas and New Year's Day
- Paid holidays
- Long-term disability
- 401(k) retirement plan