Payroll Coordinator

• Enters, maintains, and processes information in the payroll system (Banner); new hires, separations, hourly rates, salaries, other compensation, time worked, paid leave and holidays, deductions and tax withholding, and other pay-related information.
• Collects, monitors, and retains documentation for each semi-monthly and monthly payroll and ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Ensures timely and accurate entry of garnishments (Child Support, Tax Levy's, Bankruptcy Notices, etc.), employee salary verifications, benefit deductions, withholding changes, Submits payments to appropriate entities.
• Identifies, corrects, and escalates payroll issues and discrepancies; addresses and resolves payroll related inquiries and issues in a timely and professional manner. Makes payroll adjustments when necessary.
• Processes and produces manual checks, and prepares direct deposit ACH file for transmission to the bank. Resolves any ACH issues with financial institutions (banks, credit unions, etc.)
• Reviews and processes employee time data, reconcile variances, validates reports and reconciles payroll prior to transmission
• Creates, audits, and maintains electronic employee payroll files and records
• Coordinates with timekeepers, human resources, and other areas to ensure proper flow and timely processing of payroll data
• Provides support with the online time and attendance (timesheets); sets up approvers; audits missing approvals, sends electronic reminders, and makes contact with employees to ensure payroll deadlines are met
• Assists in the completion of the annual tax filing processes including printing and filing annual tax forms (941's and W2s) and issuing payment for employment taxes
• Prepares and processes voluntary employee deduction (United Way, Annual Fund, etc.), monthly benefit billing invoices, and reconciles respective accounts
• Prepares monthly reconciliations of payroll related accounts (tax liability and various employee receivable accounts); Completes all payroll reports for leadership in a timely manner
• Performs fiscal, calendar, and periodic updates and maintenance of payroll system (creation of payroll tables, legal updates, tax tables, etc.) into the payroll system.
• Conducts payroll compliance checks and keeps current with Federal and State payroll laws and regulation changes
• Provides support with financial audits and special projects and cross-trains in all areas of payroll process and related finance processes
• May assist with the training and supervision of student workers
• Performs other duties as assigned

• High school diploma or GED required; Associate or Bachelor's Degree from an accredited college or university, preferred
• 3 years of experience processing payroll or similar experience
• Experience with filing payroll tax forms and/or Banner ERP system is highly desirable.
• Knowledge of practices and procedures used in payroll administration and of principles and practices of financial accounting.
• Must clear and maintain a favorable background investigation and clearance.
• Must have valid driver's license, motor vehicle liability insurance, and personal injury insurance, or have a self-reliant source of transportation to conduct business on a daily basis
• Must have the ability to demonstrate intermediate skills in MS Office/ MS 365 (Word, Excel, Outlook, Teams, and Zoom or similar platforms); familiarity with financial systems (Banner), reporting tools (Argos), document management solutions (BDM), preferred
• Must have excellent verbal and written communication skills; strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; ability to work effectively with the general public as well as students
• Must have high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; display solid problem solving and interpersonal skills; work well independently and as part of a team; professional demeanor, appearance and strong work ethic required
• Bilingual Preferred (English/Spanish with the ability to understand and to make one's self understood to Spanish speaking individuals)

• Working conditions are in an office environment and university campus setting. Must be able to move across the university campus to conduct day-to-day business.
• While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner.
• Constantly operates a computer and other office productivity machinery.

St. Mary's University