Deputy Clerk of the Board
Clean Power Alliance
- Los Angeles, CA
- Permanent
- Full-time
- Excellent interpersonal and relationship-building skills.
- Excellent organizational skills and attention to detail.
- Skilled in working with public officials.
- Be familiar with California public meeting laws and best practices.
- Knowledge of Conflict-of-Interest laws, FPPC public official filing requirements.
- Ability to act with integrity, professionalism, and confidentiality.
- Proficient with Microsoft Office Suite, Zoom Meetings, and Adobe Pro software.
- Knowledge of modern office procedures and practices including preparing correspondence, filing, and operating modern office equipment; correct English usage, grammar, spelling, vocabulary, and punctuation.
- Establish, maintain, and foster effective working relationships internally and externally.
- Be resourceful in seeking guidance and utilizing available resources to be successful in their role.
- Develop and/or review clear, concise communications and reports.
- Have a strong work ethic and be comfortable taking initiative/working in a fast-paced environment transitioning from start-up to operations.
- Possess strong project management skills, with a proven ability to successfully complete projects.
- Possess strong organizational skills, attention to detail, and the ability to handle competing deadlines; able to set priorities and follow through.
- Collaborates and coordinates with the Clerk of the Board to prepare, assemble, and distribute the Board and Committee meeting agendas including managing the review and approval process of agenda items, finalizing staff reports, and creation of agenda packets.
- Interprets, applies, analyzes, and supports internal and external stakeholders with the Brown Act.
- Records, transcribes, reviews, and finalizes the minutes of Board meetings, and other related meetings as needed.
- Composes, publishes, and distributes agendas and any other legal publications of mandated meetings to ensure compliance with legal guidelines as required by the Brown Act.
- Assists the Clerk of the Board with the Board election process, processing Conflict of Interest Forms; coordinates the process for filing Statement of Economic Interest (Form 700).
- Manage remote locations for the Board and Committees, including confirming room reservations and agenda postings.
- Establish and manage operating procedures for in-person/hybrid public meetings; attends all Board and Committee meetings as scheduled.
- Cross-trains departmental staff on Agenda Management Software and serves as point-of-contact for ongoing support requests.
- Runs Committee meetings.
- Manages processing of all official records of Board and Committee action, including Board resolutions and policies.
- Corresponds with staff, Board members, and committee members regarding Fair Political Practice Commission filings and maintains records of same.
- Maintains CPA records of Board approved policies and resolutions.
- Serve in the absence of the Clerk of the Board.
- Observes and complies with CPA and mandated safety rules, regulations, and protocols.
- Assists in the development and implementation of departmental goals, objectives, policies, procedures, and priorities.
- Provides support in the preparation and administration of the assigned department budget; monitors expenditures; recommends modifications or adjustments as appropriate and maintains department supplies.
- May supervise, assign, and review the work of staff; provide or assist in coordinating staff training, and work with employees to correct deficiencies in the future.
- Provides administrative support such as scheduling meetings, screening phone calls and handling general inquiries.
- Maintain Board and Committee Rosters
- Track compliance documents
- Manage departmental content on CPA website
- Manage new Board member orientations
- Assists Board members with general inquiries
- Bachelors degree (preferred).
- 3-5 years work experience in the municipal clerk field is required.
- Candidates must have experience conducting public agency meetings and governance procedures, knowledge of the California Ralph M. Brown Act, and the Public Records Act.
- CMC certification (preferred).