Commercial Project Coordinator
Archinect
- Orange, CA
- $30.00-35.00 per hour
- Permanent
- Full-time
- Full Suite of Medical, Dental, Life & Supplemental Insurance
- Ongoing Education and Exam Reimbursement
- Most Medical Plans fully paid for employee-only coverage
- Company Paid Basic Life Insurance & Long Term Disability
- Retirement Plans, Health Savings, and Flexible Spending Accounts
- Overtime Compensation for Hourly Employees
- Paid Vacation, Holidays, and Sick Time
- Flexible Schedule
- Rail Station one block from campus
- Free parking
- Employee discount program (Orange County)
- Support Team with Project tasks on a daily basis
- Track email requests in an efficient and organized manner
- Assist with regular Microsoft Teams meetings and/or Conference calls
- Develop specific goals and plans to prioritize, organize, and accomplish tasks in a timely manner
- Provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail or in person
- Coordinate reprographic work orders with reprographics company and team as needed
- Order lunches and/or prepare beverages for Project Team meetings as needed
- Coordinate kick-off and project meetings as needed
- Communicate with Clients and Consultants in a representative capacity
- Liaison between Team and Travel Agency as needed
- Provide back-up with phones and Front Desk back-up as needed
- Perform special tasks
- Pick-up lunches
- Coordinate client/consultant meetings and/or conference calls
- Entering, transcribing, storing or maintaining information in written or electronic form
- Reconcile Receipts and create Expense Reports as needed
- Create new projects in Deltek Vision, Network Folders and Newforma
- Create, edit and maintain contacts in Contact Directory
- Assist PM or Marketing with Client RFP Responses
- Prepare and issue Consultant RFP’s
- Review Consultant proposals for scope and fee accuracy
- Prepare draft Proposals and ASA’s for PM review
- Prepare Fee Schedules for PM Review
- Issue Proposals and ASA’s to Client
- Follow up on Proposals/ASA’s to obtain executed copies
- Issue Notice to Proceed and/or Consultant Agreements to Consultants
- Facilitate and track contract negotiations and maintain archives of contract negotiations
- Request Insurance review and COI’s with Insurance Carriers
- Preparing and/ or transcribing agendas, addendums, bulletins, punch list, project directories, correspondences, memos, meeting minutes, plan check response letters, specifications, transmittals, etc.
- Scan and file Documents
- Professional background in Project Management, Architecture, Engineering and Construction strongly preferred.
- Understand technical terminology of the Architectural and Construction industry.
- Proficient in Microsoft Office Suite, Bluebeam, Newforma, and Deltek Vision preferred.
- Excellent verbal and written communication skills.
- Must possess the ability to interact and represent the firm well with clients, consultants, vendors and external organizations on behalf of the senior management team.
- Strong attention to detail including proofreading.
- Strong analytical, critical thinking, and problem-solving skills.
- Must be extremely organized.
- Maintain proper file management for project documentation and communications.
- Ability to work well under pressure, juggle and prioritize multiple projects, and adjust work accordingly, often against tight deadlines.
- Ability to read and interpret documents such as contracts and other agreements.
- Must possess interpersonal skills using tact, patience, and courtesy.
- Minimum High school diploma/GED
- 3-5 years as an A/E/C Project Coordinator strongly preferred.
- Full-Time/Regular Employee
- Occasional Overtime
- AEC Experience is a plus, but not essential