Human Resources Administrator
Rogers Group
- Nashville, TN
- Permanent
- Full-time
- Completes I-9s and makes sure we are complying/Assign HRC to new hires as requested.
- Work in multiple operating systems (Oracle HCM, Oracle ORC, EBS, HireRight, Org Charts, Canva, GovDocs).
- Serve as point of contact for human resources coordinators in the field (assist with I9 questions/HireRight lockouts/policy questions, etc.).
- Keep record of where new hires are at in the hiring process.
- Answers calls and emails with questions from hiring managers regarding onboarding/pre-screening results.
- Assist Manager of TA with weekly and monthly relocation invoices.
- Assisting new employees with new hire processes such as onboarding, payroll paperwork, I-9's, scheduling meet/greet meetings with management, etc.
- Coordinate new hire pre-employment drug screening/follow up/distributes results to hiring manager and recruiter.
- Searches in internal database for rehire requests.
- Troubleshoots errors within Oracle when processing new hires as needed.
- Processing invoices, zero POs, and expense reports in Oracle EBS.
- Attend bi-weekly recruiter meeting.
- Scheduling interviews and travel accommodations (flights, hotels, rental car, etc.).
- Process reimbursements for candidate travel.
- Organizational Charts - update and upload monthly.
- Makes changes within HCM for Organizational Charts.
- Upload new headshots as they come in.
- Setting up vendors for payment.
- Collaborates with recruiter to compile job board and applicant data for monthly recruiting scorecard.
- Coordinate conferences and other meetings, lunches, etc. as needed.
- Acquisition preparation (folders, paperwork, etc.) and distribution of completed paperwork/onboarding materials upon successful closing of acquisition.
- Help coordinate as needed for HRC conference/present slides.
- Responsible for collecting Coaching Discussions annually.
- When Manager of TA is out, has the capability step in.
- Other duties/projects as assigned.
- 2 or more years' experience in HR/Recruiting Administrative support.
- Bachelor's or associate degree preferred, but not required.
- Strong communication skills.
- Strong organizational skills.
- Ability to maintain confidentiality and attention to detail.
- Experience with Oracle databases preferred.
- Proficiency in MS Office/Office 365 required.