Publishing Operations Associate
West Wing Writers
- USA
- $55,000-65,000 per year
- Permanent
- Full-time
- Maintain the metadata for Disruption’s full list, and create metadata records for new titles each season.
- Manage operations and logistics with our distribution partner to ensure inventory is available and in stock on publication day and beyond for all titles.
- Enroll designated titles in POD programs and manage proof approvals.
- Submit titles for ebook conversion and approve ebook files for distribution.
- Onboard new clients and manage client relations. Serve as the primary point of contact for general client inquiries and requests.
- With the Disruption team, ensure timely and accurate delivery of products and services to clients and vendors.
- Collect and organize author data.
- Maintain and update client and vendor records in our database.
- Assist in processing invoices.
- Coordinate with vendors to ensure efficient and effective delivery of services.
- Assist with the coordination and implementation of promotional activities and author events.
- Maintain confidentiality and handle sensitive information with professionalism and discretion.
- Communicate clearly and effectively with clients, both in written and verbal form.
- Manage complex calendars, meetings, and appointments, considering different time zones and publication schedules.
- Provide general administrative support, including mailings and trade shows.
- While this role is generally remote, there will be occasional travel up to 10% of the time.
- Experience in the trade publishing industry and a history as an experienced project manager in the field.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office and content management systems, and familiarity with Adobe Creative Suite.
- Is familiar with and has utilized project manager methodologies, including developing workflows, schedules, processes, and tracking for publishing or similar efforts.
- Is comfortable and has experience working in a client-facing capacity, showing dependability and professionalism while building and maintaining your relationships with them.
- We encourage a variety of individuals to apply for this role, even if you don’t meet 100% of the qualifications.
- This role must be based in the United States with the ability to work in the Eastern time zone, dependent on client needs.
- Please note: we can only hire candidates currently authorized to work in the United States on a full-time basis.