Facilities Procurement Coordinator
Grainger
- Lake Forest, IL
- Permanent
- Full-time
- Support strategic initiatives for continuous improvement of operations processes.
- Closely work with Capital Assets, Accounts Payable, Finance, Accounting, Tax, Indirect Procurement, and multiple service suppliers to provide accurate financial tracking and updates on CRES projects.
- Manage the procure-to-pay (P2P) process for all departmental services and projects including purchase order creation, invoice processing, and capital funding coordination,
- Triage accounts payable issues with vendors and escalate to AP department.
- Co-Manage the monthly and quarterly accrual process for Corporate Real Estate
- Review monthly invoices and supporting documentation.
- Professional problem solving with external suppliers for issue resolution; Troubleshoot payment inquiries from vendors and general contractors.
- Triage requests submitted through team email box.
- High interaction with multiple levels and cross-functional personnel for project support, issue resolution and PO approvals.
- Train/assist/advise department members in the continuous updating and management of the procure to pay processes.
- Attend meetings with business partners, suppliers, and departmental co-workers; provide documents and reporting as necessary. Assist in obtaining proper signatures on project and invoice documentation.
- Implement repeatable, transactional activities related to the CRE Department
- Review and maintain good record of purchasing files and records (purchase orders, contracts, etc.) to ensure its compliance with company policies and procedures and ensure the availability of documentation
- Some college preferred, minimum of 5 - 7 years of related experience.
- Strong Technology skills to include Smartsheet, SAP, P2P Platforms (Jaggaer), Microsoft Office Suite & reporting capabilities
- Sound business and financial acumen
- Experience in real estate development, property management, and building preventive maintenance and repair services management.
- Strong written & verbal communication to all levels of the organization, plus external partners and technology skills; team oriented with a customer focused attitude
- Effective collaboration skills with the ability to build relationships and influence decision making without having specific authority
- Excellent problem-solving and critical-thinking skills
- Ability to multi-task several projects and timetables in support of key business initiatives
- Ability to conduct and facilitate meetings with strong organizational awareness
- Strong analytical skills to identify and assess opportunities for process & continuous improvement
- Ability to maintain professionalism at all times under potentially stressful situations
- Self-motivated and highly organized with the ability to work independently without supervision.
- Ability to maintain confidential and sensitive company information.
- Continuous improvement focused