Deputy Clerk of Courts
Walworth County
- Elkhorn, WI
- $20.53-27.78 per hour
- Permanent
- Full-time
This position acts as a lead worker to the departments Administrative Clerk(s) and Student Worker positions.SCHEDULEDays: 5Work Hours: 40Hours Per Shift: 8Shifts Per Pay Period: 10Position FTE: 1.0Applications are being accepted from Walworth County employees and members of the public.This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.Update records ensuring accuracy and validity of information.Maintain electronic and paper records ensuring information is organized and easily accessible. Locate case relevant information.Handle confidential documents ensuring they remain secure.Answer phones and wait on customers at the counter.Clerk in court weekly - taking minutes/notes while court is in session.Monitor payments of attorney fees.Enter ordinances and dispose of citations as needed.Issue transcripts, executions, exemplified copies and certificates.Transfer cases in which venue has changed.Prepare files for appeal.Prepare quarterly reports.Ensure operations adhere to policies and regulations.Monitor deadlines and provide timely reminders. Schedule and plan meetings; maintain and prioritize all workflow. Ensure the smooth and adequate flow of information.Assist public with copies and information.Check bail/bonds and judgments if requested.Schedule motions and clerk if necessary.Back-up Calendar Clerks and other Deputy Clerk positions.Back-up all courts when necessary.Assist colleagues whenever necessary.Demonstrate a commitment to county safety and risk management efforts.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or Experience
High school plus two additional years of formal preparation and two to three years of relevant prior experience; or some formal preparation with a minimum of four years of directly related legal experience. Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Proven experience with legal terminology.Interactions & Communication
Provides specialized information and/or recommendations to others regarding an area of expertise.Decision Making
This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.Thinking & Problem Solving
In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse, but are typically covered by precedent or established practice.Tools and Equipment Used
Cash Register Copy Machine
Typewriter FAX Machine
Telephone Personal Computer/Printer
Calculator Microfiche Reader/CopierWORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk, sit, and reach with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.TO INCLUDE:
Formal Walworth County Electronic Application
Education & Experience ReviewOral Department InterviewReference CheckBackground CheckPost Offer Physical Exam
Drug ScreenOther job related tests may be required.