Team Assistant, Dispute Resolution
Howard Kennedy
- London Bridge, South East London
- Permanent
- Full-time
- Document management - drafting, formatting, comparing, converting, amending, typing emails/letters/documents/attendance notes and filing when required.
- Ensuring any electronic and paper filing are kept up to date.
- Small volume photocopying, printing and scanning, with delivery/collection of large volume of photocopying, scanning and couriers to/from the Document Services team.
- Undertaking conflict searches and further research using the internet, databases etc.
- File opening and closing, following compliance rules.
- Collating and indexing legal documentation, both physical documents and/or electronic documents using Bundledocs and PDF Docs.
- Assisting with scheduling of original documents and arranging storage.
- Maintaining the stationery supplies and ensuring the areas are kept tidy.
- Downloading and uploading of documents from/to data rooms and saving into the appropriate files/locations.
- Updating contacts and assisting with other ad hoc Business Development tasks.
- Finance related administration - assisting with inputting expenses onto Chrome River, dealing with all forms of payment requests and minor Elite 3E queries e.g. telegraphic transfers, producing proformas, processing disbursement invoices, return of client funds.
- Booking departmental and other internal meetings.
- Support to other TAs/PAs/EAs/TCs where required, especially during any absence.
- Assisting with any other department ad hoc duties.
- Good knowledge of Microsoft and other commonly used software.
- Effective and professional telephone manner.
- Ability to work either on own initiative or part of team.
- Ability to anticipate problems and develop solutions.
- Good organisational skills and time-management skills.
- An excellent attention to detail.
- Ability to work well under pressure remaining calm and focussed.
- Ability to develop self and others and be learning oriented, wanting to learn and seek improvement.
- Enthusiastic, can-do approach to tasks and situations as well as requests for action outside normal scope of duties.
- Ability to take personal responsibility, ownership and behave responsibly.
- Friendly, co-operative and approachable at all times.
- A good communicator with individuals of all levels.
- Listens carefully and questions to make sure you have all the information you need to take action.
- A resilient character with a positive attitude.
- Ability to be flexible and self-motivated.
- Displays discretion when dealing with sensitive information.
- A strong team player.
- Proactive and think outside the box.
- Competitive salary
- 25 days annual holiday
- Permanent Health Insurance
- Life Assurance
- Interest free Season Ticket Loan
- Private Healthcare
- Pension Scheme
- Staff Introductory Scheme
- Employee Assistance Programme