Alumni Relations Coordinator
Union County College
- Scotch Plains, NJ Cranford, NJ
- $50,000-55,000 per year
- Permanent
- Full-time
Campus Scotch Plains and Cranford
Department VP, Administrative Services
Full-time, Part-time, Adjunct Full Time
Exempt or Non-Exempt Exempt
Regular,Temporary, or Grant Regular
General DescriptionUnder the direction of the Dean of the Scotch Plains and Virtual Campus, the Alumni Relations Coordinator will actively contribute to the success of the Alumni Program by providing administrative and web-based support for alumni events, meticulous management of an alumni database, fostering a strong social media presence and lead the planning, organization, and execution of alumni events. This position serves as a linchpin connecting and supporting several departments to alumni affairs. The successful candidate must be dedicated to delivering customer-service-focused and comprehensive alumni programming. The Alumni Relation's Coordinator is vital in enhancing the engagement and connectivity between the College and its alumni.
Characteristics, Duties, and Responsibilities
- Manage multiple alumni-focused projects, ensuring regular communication with the Dean of the Scotch Plains and Virtual Campus.
- Collaborate with other college departments (e.g., Union County College Foundation, Career Services, Center for Education & Workforce Development, and Academic Affairs Divisions) to strengthen alumni connections and support for current students.
- Identify employers vis-à-vis alumni to provide current students with jobs and experiential learning opportunities.
- Partner with the College's Foundation to organize and expand alumni affairs (e.g., reunions, networking nights) to bring UCNJ graduates back to the College.
- Partner with the College's Foundation to identify and track new donors.
- Partner with internal and external vendors (e.g. caterers, facilities) to ensure alumni event success.
- Help design marketing materials for alumni events and initiatives.
- Manage and track alumni information in a central database. Assist with recruiting and tracking of the membership to the Alumni Association.
- Collaborate with College Relations to leverage social media tools (e.g., Facebook, Instagram, LinkedIn, TikTok) to connect with UCNJ alumni and share College news.
- Create and maintain a College webpage dedicated to alumni.
- Support and track alumni enrollment into noncredit and credit programs for lifelong learning.
- Assist alumni with selecting programs and or classes as part of a transfer transition team.
- Answer questions and provide excellent service to alumni and others who contact the program.
- Other duties as assigned
- Bachelor's degree required.
- Experience in event planning or higher education is preferred.
- Applicants who graduated from UCNJ and or with extensive experience at UCNJ.
- Must possess strong computer skills, including high proficiency in the MS Office, constituency database, with the ability to quickly learn and train others on new technology.
- Must be a team player with excellent written, interpersonal, and administrative skills.
- The ability to speak in public and work collaboratively with other campus offices.
- Must be detail-oriented with a strong devotion to accuracy, an aptitude for data and analysis, and the ability to approach problems proactively with a sense of urgency, creativity, and resourcefulness.
- Demonstrated ability to handle multiple time-sensitive tasks simultaneously in a fast
- Ability to handle confidential material.
- Ability to assist a diverse student population in a positive and supportive manner.
- Strong customer service skills are essential.
- This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
- Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
- No or very limited exposure to physical risk.
- Some travel required.
- Possess the ability to travel and drive for business purposes and work some nights and weekends.
Additional InformationUCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/DisabledDisclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university.Terms of EmploymentFull Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours may be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Overtime may be required throughout the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.Posting Detail InformationOpen Date 04/04/2024
Close Date
Open Until Filled Yes