Global Brand Day Shift HMO on Day 1 About Us As a market leader in Business Process Optimisation and IT services for over 20 years, Canon Business Services Centre Philippines helps organisations optimise, automate, and transform their operations, setting them up for greater growth. We work collaboratively with customers to get the results they want, delivering bespoke solutions designed to meet and exceed their business needs, overcoming challenges, and freeing them up to focus on what sets them apart. We're trusted by industry leaders because of our dedicated customer focus, and agile approaches to solving our clients' key challenges. With a commitment to delivering the best service management experience possible, many clients have partnered with us for more than a decade. The solutions we deliver are reliable, scalable, and cost-effective, helping customers to not just get ahead but stay ahead. When you join Canon Business Services Centre, you'll find a rewarding culture that values you. You'll be empowered to focus on your career progression and turn your goals into reality as an integral part of the group's success. Purpose To provide administrative support functions to Admin and Facilities and liaise lead the third party vendor for facilities services. Essential Duties Front Desk Task Acts as the first point of contact for visitors and make sure that they are welcomed pleasantly and give them a good initial impression. First point of contact to all external local phone calls, screen calls as necessary and take messages as required. Receives all incoming letters and routes them to proper recipients as necessary. Acts as the point person for scheduling and reservation of meeting rooms. Assists Talent Acquisition Team in recruitment processes, especially ensuring that candidates are welcomed and being entertained promptly. Ensure that no unauthorized person or visitor will enter office premises. Keep a log of incoming and outgoing visitors of the company. Maintain the orderliness and professional image of the company's front desk area. Office Administration Task Establish work instructions and procedures for Admin tasks and keep track of daily work of the admin staff / cleaners / messengers. Ensure that office supplies and materials are well stocked and conduct proper and timely inventory of supplies. Liaise with third party suppliers for office equipment and supplies (i.e. Drinking water, janitorial supplies, etc) and with external service providers for office maintenance and renovation. Requisition of supplies as required. Ensure that business related documents ( i.e Permits, Blueprints etc) are up to date and kept in a secured location. Ensure that all employee Admin and Facilities request is properly coordinated to concerned team. Monitor the cleanliness and orderliness of office spaces (i.e. board rooms, pantry, etc) and proactively escalate any issues to proper channels. Work closely with the executive assistant in preparing for and hosting clients, guests and stakeholders. Other tasks that may be assigned from time to time including projects. Performance measures Prompt and effective administration of duties and responsibilities Contribution to overall efficiencies of administrative tasks through continuous improvement initiatives Improved employee engagement and social media feedback. Customer satisfaction and feedback Qualifications Bachelor's Degree Holder of any course Positive and professional demeanor Good communications skills Proactive and with high level of integrity 1 - 2 years related working experience in Administrative Assistant role with relevant experience is preferred but not a requirement Skill Sets Demonstrated attention to detail and customer focus. Knowledge on general admin practices Proficient in MS Office applications Ability to complete functional tasks and set priorities. Ability to respond with a sense of urgency. Demonstrated verbal and written communication skills. Maintain the security of confidential information and documents. Demonstrate the ability to deliver output as required. If this sounds like you, we'd love you to apply! We believe in the power of an inclusive and diverse workforce. We trust you will bring your authentic self to work, and we will focus on making sure that together, we make a strong contribution to the broader community in which we operate. Where possible, flexible working arrangements are the norm, as we know a better work-life balance can improve your motivation, performance, and productivity. As an equal opportunity employer, all applicants will be considered. Benefits/perks may vary depending on the nature of your employment with Canon Group and the country where you work. All applicants must be eligible to work in the country they are applying to at the time of application. Looking to join this diverse team Apply online now. Successful applicants will be notified of next steps.