Delegate Coordinator

• Construct dedicated registration websites for specific meetings and, in partnership with the Creative team, create compelling invitations to boost attendance.
• Oversee the invitation process, offer immediate updates on the status of registrations, and reach out to individuals who have yet to respond.
• Provide support for delegate registration (monitoring attendance and responding to mailbox inquiries) before and during the meeting sessions for global participants across various international time zones.
• Coordinate participant travel and visa requirements in collaboration with the Event Project Manager and our vendors.
• Assist with post-meeting wrap-up, including the collection of participation data, the generation of electronic attendance certificates, and the input of session evaluation data.
• Analyze and compare data, identifying discrepancies and proposing corrective actions.
• Upload documents into appropriate systems, ensuring meticulous record-keeping.
• Demonstrate proficiency in computer software skills, including Word, Excel, Adobe and other database/spreadsheet software (e.g., PowerPoint).

• Bachelor’s degree required
• 1-5 years related experience
• Good verbal and written communication skills, telephone manner, team working skills, flexible attitude towards work
• Good prioritization skills
• Able to use initiative, plan ahead, proactive in problem solving, diplomatic and able to demonstrate appropriate decisions
• Intermediate proficiency in Word, PowerPoint, and Excel
• Experience in managing events and client service
• Experience with Cvent is a plus
• Experience with Smartsheet and Sharepoint is a plus
• Willing to work in shifting schedule
• Amenable to work in Mckinley Taguig

IQVIA