Executive Secretary I (37.5 hours)

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  • Niskayuna, NY
  • Permanent
  • Full-time
  • 14 days ago
The Niskayuna Central School District is now accepting applications for an Executive Secretary I.ASSIGNMENT: Equity/Communications Department; 12 months per year; 37.5 hours per weekDISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility for performing a variety of complex and confidential secretarial duties for a department head. An incumbent in this position is responsible for typing letters, reports and other confidential materials, and relieving the department head of administrative details by arranging conferences and contacts. The incumbent may be responsible for utilizing a micro-computer, remote computer terminal or similar computer equipment in the performance of daily work-related tasks. The work involves frequent exercise of independent judgment in giving out information regarding departmental policies and practices and in planning the routine of an office. This class differs from that of other clerical positions by virtue of broader project responsibilities. General supervision is received from the department head with leeway allowed for the exercise of independent judgment in carrying out details of the work. General supervision may be exercised over a variety of clerical employees. The incumbent does related work as required.TYPICAL WORK ACTIVITIES:
  • Screens telephone calls to the department head and responds to appropriate inquiries;
  • Relieves department head of office details by making appointments, receiving calls and referring them to the proper persons;
  • Answers requests for administrative information and prepares office reports;
  • Opens, reviews, sorts and distributes the mail in accordance with staff assignments;
  • Organizes and coordinates the administrative action in the department, including handling incoming correspondence and drafting responses, and researching background information;
  • Designs and maintains correspondence files;
  • Schedules meetings and maintains department head's calendar;
  • May operate word processing equipment in the performance of daily tasks;
  • May supervise and assign work to subordinate clerical employees;
  • Performs a variety of related duties as required.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, procedures and equipment; thorough knowledge of business arithmetic and English; good knowledge of the organization, functions, laws, policies and regulations of the agency; ability to handle routine office details independently, including composition of letters and memorandum; ability to plan and supervise the work of others; ability to understand and carry out complex oral and written directions; ability to operate word processing equipment or a microcomputer; ability to interact in a professional manner with the public regarding various concerns; ability to establish effective working relationships with a variety of people at all levels of the organization; personal integrity necessary to maintain confidentiality pertaining to office matters.

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