Administrative Assistant/Office Management
ComForCare
- Winter Haven, FL
- $19.00-22.00 per hour
- Permanent
- Full-time
- Bonus based on performance
- Employee discounts
- Opportunity for advancement
- Paid time off
- Profit sharing
- Training & development
- Competitive salary
- Wellness resources
- High school graduate; college degree preferred.
- Minimum of two (2) years experience in a business setting, home health care preferred.
- Knowledge of medical terminology preferred.
- Speak, read, write, and comprehend English.
- Speak, Comprehend Spanish a Plus
- Demonstrated strong verbal, written and interpersonal communication skills.
- Demonstrated ability to type at least 50 words per minute.
- Demonstrate use of computer programs to include but not limited to Word, Excel, Power Point, Google Docs, Spread Sheets, etc.
- Current BLS certification a Plus.
- Current Florida CNA Certification or Home Health Aide certificate a Plus.
- Prepares correspondence, reports, documents, and medical Plans of Care.
- Schedules appointments for management staff and schedules meeting rooms.
- Prepares updates to policies and procedures as directed.
- Prepares statistical reports as needed.
- Maintains inventory of office supplies and medical supplies.
- Establishes agency standards and appropriate reorder points.
- Monitors supply needs and assures availability of supplies needed.
- Prepares client charge slips as directed and forwards them to the billing department.
- Assists with the billing process.
- Assists with data entry of schedules for billing and payroll.
- Maintains current admission log.
- Enters and maintain client data base.
- Responding to incoming client referrals and completing referral summary sheets.
- Responding to incoming caregiver referrals and assisting with application process.
- Assists with hiring process for direct care staff.
- Provides initial telephone screening for applicants and sets up interviews if appropriate
- Requests references on applicants.
- Performs orientation and training of all new clerical & direct care staff.
- Monitors and directs remote training as required by the company and the state.
- Performs Criminal Background check as required by AHCA & maintain corporate roster in AHCA database.
- Perform additional background checks including Sex Offender Registry, OIG, MVA on new applicants.
- Obtain I-9 Verifications via the e-verify system.
- Maintains Employee Files and reports missing or incomplete documents.
- Performs job in compliance with agency policies and procedures as well as community and professional standards.
- Accepts responsibility in accordance with the role of the Administrative Assistant.
- Oversees part-time administrative assistant and participates in training for new admin staff.
- Assures compliance with applicable laws.
- Attends meetings and educational programs as required.
- Participates in the Agency quality improvement activities.
- Maintains confidentiality in all aspects of the job.
- Communicates necessary information to Supervisor and management team to ensure coordination of services and activities.
- Attends clinical staff meetings as needed to communicate information needs
- Contacts clients, referral sources, families, and other disciplines as directed to assure care coordination.
- Assists with filing of documentation in the clinical record. Reports missing or incomplete charting.
- Participates and communicates with other departments to assure that tasks are accomplished.
- Performs additional duties and responsibilities as deemed necessary.