Purchasing Assistant

• Work very closely with the purchasing group…..Open communication is a MUST.
• Receive and review incoming invoices, ensuring they are complete, and accurate.
• Match invoices with purchase orders and receiving documentation to verify the accuracy of billing and pricing information.
• Code invoices to appropriate general ledger accounts and cost centers.
• Enter invoice details, Scan invoices into Viewpoint Spectrum for processing and payment.

• Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax details.
• Communicate with vendors regarding invoice and payment-related inquiries, disputes, and adjustments.
• Build and maintain positive relationships with vendors to ensure smooth payment processing and resolve any vendor-related issues. Reporting and Reconciliation:
• Prepare regular accounts payable reports, including aging analysis.
• Reconcile accounts payable transactions and statements to ensure accuracy and completeness.
• Assist in month-end and year-end closing processes, in addition to annual audits, including journal entries and financial reporting.

• Ensure compliance with company policies, accounting standards, and relevant regulations.
• Identify opportunities for process improvement and participate in the implementation of automation tools or streamlined procedures.
• Contribute to the development and maintenance of accounts payable policies and procedures.

US Electric LLC