Legal Secretary
FIRE
- Philadelphia, PA
- Permanent
- Full-time
- Performing general administrative tasks including scheduling and calendaring meetings, copying, printing, filing, and formatting documents, and performing other related and similar tasks for case teams.
- Conducting background and conflict checks and assisting attorneys in vetting potential clients.
- Conducting basic research including researching and interpreting court rules to determine compliance.
- Calculating, calendaring, and tracking court deadlines and hearing dates for assigned cases and updating the Litigation department’s calendar.
- Assisting attorneys with case launches and overall case management, including; organizing and maintaining case pleadings, discovery, and other files on paper and electronically on Net Documents.
- Drafting templates or shells and creating tables of contents and authorities for legal briefs.
- Preparing summonses, motions, declarations, proposed orders, and other legal documents.
- Cite-checking legal documents.
- Proofreading and formatting legal documents and correspondences.
- Filing documents in federal and state court.
- Assisting attorneys with discovery in assigned cases.
- Maintaining litigation-related pages on FIRE’s website and updating the site with new lawsuits, developments in existing cases, and amicus filings.
- Managing public records requests.
- Assisting in making and coordinating case-related travel arrangements for Litigation department attorneys.
- Submitting check requests for case-related invoices.
- Assisting with the administrative tracking and management of the Litigation department’s overall caseload.
- Assisting Litigation department case teams and attorneys as needed and as assigned by the Vice President of Litigation;
- Superior attention to detail.
- Familiarity with e-discovery.
- Proficiency in using a Mac Operating System.
- Expertise in Google Workspace, Microsoft Office, and Adobe Acrobat.
- Exceptional verbal and written communication skills.
- Sound judgment.
- Strong copy editing skills.
- Strong interpersonal communication skills (phone and email courtesy, and the ability to properly manage sensitive information to maintain confidence of clients).
- Knowledge of FIRE’s mission and a willingness to advocate for that mission.