Administrative Coordinator
Syngenta
- Budapest
- Állandó
- Teljes munkaidő
- Providing extensive calendar support to the Europe leaders, requiring prioritization of multiple calendars with effective communication across various stakeholders throughout the organization
- Handling of travel arrangements, worldwide and associated formalities such as obtaining visas, letters of invitation to embassies - hotel, rental cars, flights
- Expenses claims in Concur
- Supporting business/functional teams in organizing team meetings, workshops, and events, both virtually and in-person
- Assisting with various projects, including compilation and formatting of documents and meeting materials
- Set up and maintenance of MS TEAMS
- Creating purchase orders in the system for service providers and approving invoices for payment
- Regularly interacting with internal and external contacts to coordinate business needs
- Performing other administrative duties as assigned
- Minimum of 4-year experience in administrative supporting functions
- BSc/MSc degree or equivalent work experience
- Experience working in multinational companies and a highly matrixed environment
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office 365
- High-level verbal and written communication skills
- Proficiency in English
- Ability to multitask and prioritize daily workload
- Exemplary planning and time management skills
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with colleagues and other stakeholders
- Ability to work in a team environment and collaborate with peers.
- Strong communication skills
- Ability to maintain high level of confidentiality
- Openness to challenges and eagerness to learn new things
- Passion for continuous improvement
- Dynamic and international environment
- Long-term opportunities
- High quality office environment
- Possibility of working from home