Program Administrative Assistant
Institute on Aging
- San Francisco, CA
- Permanent
- Full-time
- Support the Senior Director and Leadership Team in scheduling and organizing meetings with internal colleagues and external partners. Prepare agendas, presentations, take minutes, organize committees, etc.
- Monitor and track compliance requirements for over 125 employees.
- Support New Hire Orientation by coordinate with hiring managers for on-boarding, and assist with schedules, as needed.
- Schedule, coordinate, and document staff training including CPR, BLS, annual mandatory trainings per regulatory requirements, competencies, and other trainings, as indicated.
- Process invoices, manage vendors, and coordinate with accounting and other business departments.
- Assist Senior Director and Quality Improvement Associate in audit readiness and ongoing monitoring tasks.
- Other duties as assigned.
- Strong knowledge in information systems, Microsoft Word, Microsoft Excel, PowerPoint programs, and voicemail.
- Demonstrate strong problem-solving skills, resourcefulness, takes initiative, upholds high professional and quality standards.
- Able to work independently, prioritize appropriately, and work in an organized manner.
- Bachelor’s Degree
- One-year experience working with older adults.
- Strong skills to manage and organize large volumes of documents.
- Ability to juggle multiple assignments and numerous deadlines.
- Knowledge of, or willing to learn and apply the regulatory and compliance requirements of the PACE model of care.
- Ability to work with a large team of front line workers and the leadership team.
- Interest and ability to work in a multilingual, multicultural environment.
- Range: $ 23.01 - 28.98 USD Hourly