Office Associate - Baker-Butler Elementary School - 2024-25 School Year
Albemarle County School
- Albemarle County, VA
- $18.23-21.87 per hour
- Permanent
- Full-time
- Responsible for completion of complex administrative and technical assignments. Significant part of job (>50%) is for tasks/processes completed entirely by the incumbent.
- Regularly responsible for complex time and attendance-related tasks.
- Communicates with department employees on time and attendance-related programs.
- Works independently on complex projects, which may include preparation of budgets and reports. Prepares a variety of documents. Formats, edits, updates and distributes as required. May prepare agendas and other documentation for meetings, including meeting minutes.?
- Meets/greets/screens customers/visitors. Provides assistance as appropriate. May resolve difficult customer-related issues.?
- Answers unit/department phones, takes messages, and provides responses. Elevates difficult questions and callers to next level.
- May monitor department accounts and complete bookkeeping tasks.
- Prepares correspondence for department and responds to general inquiries. Composes letters and memoranda independently. May prepare agendas and other documentation for meetings, including meeting minutes.
- Prepares complex reports specific to unit/department
- Answers and screens calls. Gathers information to provide appropriate response.
- Maintains calendars for supervisor and schedules appointments with internal and external attendees, board members, supervisors, etc.
- Coordinates with peer administrative staff on coverage and other critical matters to the operation.
- Responds to difficult customer-related issues and resolves them accordingly.
- May coordinate onboarding logistics for newly-hired employees.
- Collects, verifies and enters complex unit/department-related information into database. Maintains database and keeps information current.
- Establishes and maintains files, frequently of a confidential and/or sensitive nature.
- May serve as sole individual responsible for school registration, substitute teacher coordination, student attendance, or other significant program associated with school operations.
- Creates bulk mailings using databases and mail merge features.
- May maintain inventory of materials, supplies and/or equipment. May serve as first contact for office equipment maintenance.
- Plays significant role in office management and oversight for unit/department. Frequently provides back-up to department/unit head in his/her absence.
- May serve on special and/or regular teams and committees.
- Frequently provides day-to-day direction for or has responsibility for supervision of administrative positions within the department/unit.