Assistant Principals of Freshman Success and Humanities Secretary C

• Schedule and coordinate calendars, meetings, and appointments for the Assistant Principal of Freshman Success and the Assistant Principal of Humanities on a daily basis.
• Support the planning, coordination, and implementation of 8th to 9th grade transition activities between middle school and high school.
• Prioritize tasks to meet timelines on a variety of projects as assigned.
• Responsible for general office duties including answering phones; greeting and directing office visitors; assisting and supporting staff; screening phone calls; transferring phone calls to the appropriate party.
• Receive, sort, and disseminate correspondence for and/on behalf of the supervising administrator including the original “draft” of memos, forms, newsletters, reports, and other correspondence (as assigned).
• Prepare verifiable department reports as requested.
• Provide additional main office support as needed.
• Assists in establishing and maintaining student records; compiles, records, and updates routine reports as necessary (i.e. Naviance reports, Infinite Campus reports, My Data warehouse reports, College Board reports, etc.)
• Maintains inventory of supplies and materials (e.g. forms, office supplies, event supplies, etc.) for the purpose of ensuring items’ timely availability.
• Prepare vendor invoices for payment, maintaining an accounting record on allpurchase orders and credits.
• Research assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school culture and climate.
• Expedite equipment repair of equipment by contracting vendors.
• Participate in related training when offered by the district.
• Other duties as assigned.

• High School diploma or equivalent required.
• Associates degree preferred.

• Ability to work well in fast-paced professional environment and operate with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus.
• Working knowledge of Microsoft Office suite and Google applications.
• Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
• Familiar with online student information systems (i.e. Infinite Campus) preferred.
• Bilingual English/Spanish written/verbal (preferred).

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds.

• Ability to communicate and interact with staff and co-workers in a professional manner
• Demonstrates positive customer service skills
• Demonstrates confidentiality
• Ability to work independently
• Ability to prioritize tasks
• Demonstrates organizational skills
• Keeps accurate filing
• Maintain appropriate inventories and online file management
• Able to use office machines (ex. laminator, fax, intercom, phone, copier)
• Accurate typing/keyboarding
• Working knowledge of computer programs
• Willingness and ability to learn

• Perform reception duties
• Perform student attendance duties
• Utilize excellent written and verbal communication skills (parents, staff and students)
• Responsible for tracking and balancing building/department expenditures (if applicable)
• Working knowledge of computer program Word and Excel
• Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)

• Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
• Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
• Proficient in specialized computer programs and applications.
• Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
• Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
• Responsible for office management, environment, staff, finances (banking and financial software)
• Ultimately responsible for coordination, organization, facilitation of district level department/building

• This is a 10 month position.
• Salary and benefits as established by the Board of Education.

• $17.83 per hour
• 8 hours per day
• Benefit / pension eligilble

School District U-46