Accounts Payable Manager
DOWL
- Reno, NV
- Permanent
- Full-time
- Manages and supervises the accounts payable department and staff in the organization.
- Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.
- Ensures that the accounts payable and the company’s financial obligations are met efficiently.
- Responsible for preparation and/or review of 1099, personal property, and sales tax filings.
- Assists with external audits and tax returns.
- Provides review and oversight of processing for expenses related to general overhead, project expenses, and employee reimbursements.
- Review status of all outstanding payables and ensure compliance with project contracts and company processing guidelines.
- Assist in the ongoing improvement and refinement of internal control procedures and operational efficiency in consultation with senior management.
- Assist Controller in creating testing procedures to evaluate and enhance internal controls related to vendor payments and employee expense reimbursement.
- Responsible for coordinating accounts payable monthly close activities with Controller.
- Responsible for preparation and/or review of supporting schedules, reconciliations and analysis of accounts.
- Ensures account reconciliations are completed timely and accurately; resolves reconciling items on a timely basis.
- Prepare monthly journal entries for cost allocations and expense accruals.
- Performs reviews of accounts payable transactions to check accuracy and adequacy of required supporting documentation.
- Assists with development of expense reimbursement policies that are complaint with contract requirements.
- Coordinate the development of employee training on expense reimbursement processes, policies and systems.
- Assist in the implementation of change within the organization relating to accounts payable.
- Coordinate, develop and update written policies and procedures over the accounts payable financial close and reporting processes.
- Other duties may be assigned.
- Bachelor’s degree in accounting or a related field or 10 years of relevant accounting experience in lieu of degree required
- A minimum of five (5) years of progressive GAAP complaint accounting experience
- A minimum of three (3) years in a supervisory position
- Experience in an architecture/engineering/construction environment preferred
- Experience with Federal Acquisition Regulations preferred
- Prior experience with Deltek Vision or another project-based ERP system preferred
- Proficient with Microsoft Applications
- Ability to self-motivate, act, and operate independently with minimal supervision
- Strong verbal and written communication and interpersonal skills
- Ability to work cooperatively and collaboratively with all levels of employees, management, and external parties to maximize performance, problem solving, and results
- Strong organizational and time management skills
- Highly detail oriented and organized in work
- Relies on experience and judgement to plan and accomplish goals
- Excellent analytical and problem-solving skills
- Requires sufficient English skills to understand and compose correspondence, proofread documents, and effectively communicate with internal staff and clients
- Ability to define problems, collect data, establish facts, and draw valid conclusions