Administrative Specialist
State of South Carolina
- York County, SC
- $32,000 per year
- Permanent
- Full-time
- Serves as primary contact for campus work orders, including receiving, assigning/dispatching and closing them out in the university's computerized work order system.
- Assists in scheduling extermination services.
- Distributes keys to vendors as needed.
- Contacts elevator vendor to resolve problems and maintains documentation/paperwork related to elevator maintenance.
- Maintains radio inventory, schedules repairs and orders related supplies.
- Orders general office supplies.
- Provides secretarial support to the department: Drafts correspondence; gathers information and prepares reports and electronic spreadsheets; contacts vendors for quotes and estimates; schedules meetings and appointments and assembles meeting materials; submits procurement card invoice receipts and updates/adds employee information in the TMA maintenance system.
- Serves as receptionist: Greets vendors and visitors; answers telephone and screens and routes calls; establishes and maintains filing system; and opens and distributes mail and responds as appropriate.
- Maintains an inventory log of surplus items and related documents and answers questions regarding state surplus.
- Processes utility invoices.
- Serves as point of contact for the university's rental vehicle and prepares the journal entry to charge campus departments for its use.
- Assists the university's project engineers with state paperwork.