Project Coordinator
Conti Federal Services
- Orlando, FL
- Permanent
- Full-time
- Assists the Project Manager in the review of costs and timely and accurate completion of month end financial reporting packages and forecasts.
- Assists the Project Management team in processing and tracking paperwork including submittals, RFIs, invoices, application for payment, subcontract agreements, purchase orders, and labor cost reports.
- Ensures the team accurately documents and submits all receivables, quantities, extras, change orders, and claims for timely invoicing and to maximize cash flow.
- Finalizes monthly invoices with the Project Manager
- Assists the timely preparation of submissions for as-builts, vouchers, extras, and claims.
- Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process.
- Ensures all documentation is clear, concise, and accurate so all departments and employees can reliably use this information.
- Assists in the execution of the required documentation for clients, subcontractors, and for internal company procedures.
- Maintains meeting minutes and follows up with the team regarding status of action items.
- Ensures all Owner required information is timely and accurately submitted to avoid project delays.
- Identify and contribute to the implementation of process and control enhancement including documentation of work instructions with a focus on continuous improvement.
- Assists and ensures PM has all information needed to submit a Client Modification. Once completed the PC ensures that all documentation is fully executed and includes the CFS internal document.
- For Security Clearance Requirements – must be a US Citizen, as required.
- Experience using the Army Corps of Engineers RMS and NAVFACs eCMS systems a plus.
- Solid time management and organizational skills with ability to meet deadlines.
- Strong proficiency in Microsoft Excel.
- Ability to work on a fast-paced team with changing priorities, including the ability to handle multiple projects, prioritize, and produce timely and high-quality work with a high degree of attention to detail even under pressure.
- Independent/flexible problem-solver with the ability to adapt as the business grows.
- Strong communication and interpersonal skills to interact with various levels of management and build strong relationships.
- Hands-on Bookkeeping Experience preferred.